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Summer Housing Office Assistant

Apply now Job no: 539789
Department: Student Affairs
Work type: Student Assistant
Location: Stanislaus - Turlock
Categories: Excluded

    • Position Summary
    • Temporary hourly-intermittent student assistant position available in Housing & Residential Life.  

    • Start Date
    • Position available on or after June 24, 2024  and ending on or before August 29, 2024. Possibility of reappointment based on budget, department needs, and job performance.

    • Job Description/Duties
    • Duties include but are not limited to:
      • Under the general supervision of the Housing Office Coordinator, an Office Assistant may work in the presence of housing professional staff or independently after the close of regular business hours. The Housing Office Assistant receives extensive leadership development training and must demonstrate excellent customer service, communication, decision-making, and analytical skills which enable them to take appropriate action when necessary. This may involve independently handling a matter which arises or seeking out support through peers or a supervisor.
      • Implement compassionate care within all encounters and create welcoming environment for all guests.
      • Contribute to the wellbeing and growth of the department, and assist in development, implementation, and evaluation of various programs and procedures.
      • Work with Office Assistant team to complete daily duties and special projects. Maintain accurate daily communication through blog software.
      • Perform receptionist duties including answering phones, returning emails, data entry and reports, filing, re-stocking supplies, printing, copying, distribution of Housing materials, accepting Housing payments and providing receipts, and other duties as assigned.
      • Assist residents and guests by providing accurate and timely information about housing and University services. Make referrals as appropriate, based on training and knowledge of the University.
      • Memorization and knowledge of communication scripts specific to the housing department.
        Program resident room keys by accessing the Housing Onity key system.
      • Create work orders, check-out equipment, and access resident data through the housing StarRez system.
      • Oversee data entry processes and daily logs/printouts for guests, special events, etc.
      • Gather, manage, and analyze financial data from a variety of streams.
      • Sort and process resident mail and packages, determining mail forwarding, mail return, and appropriate resident contact regarding mail delivery.
      • Assist with the check-in/check-out processes.
      • Assist with the inventory and cataloging of resident units.
      • Verify identities and respond to lock outs.
      • Give tours and staff informational events.
      • Set-up and run housing information or promotional tables for department and other campus activities (e.g. Wednesdays in the Quad and Athletic games)
      • Provide information about campus housing to residents, members of the campus and university communities
      • Promote resident awareness of campus and housing activities.
      • Serve as an advocate and proponent of campus life, encouraging residents to get involved on campus
      • Maintain clean workspace, and general office areas.

      Other duties as assigned.

    • Qualifications

    • General Requirements:
      • Must be available to work Monday-Sunday between the hours of 8:00a.m.-11:00p.m.
      • Adhere to established work hours. Multiple occasions of unexcused tardiness and/or absence will result in position termination
      • Ability to maintain confidentiality
      • Friendly, social and dependable.
      • Strong critical thinking skills

      Required Qualifications:
      • Undergraduate students must be registered/enrolled in a minimum of six (6) Fall/Spring units.
    • Salary Range

    • $16.00 per hour.

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.  
    • Additional Information
    • Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      Exceptions to minimum eligibility qualifications may be granted at the sole discretion of the University



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