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Administrative Support Coordinator I

Apply now Job no: 537025
Department: Coll of Educat, Kines, Soc Wrk
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

    • Position Summary
    • Full-time temporary position available on or after May 6, 2024 and ending on or before May 5, 2025 in Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance.

      Under general supervision of the College of Education, Kinesiology and Social Work Dean, the Administrative Support and Coordinator serves as the central point of contact for the Field Services Office, facilitating administrative tasks while ensuring effective communication with stakeholders. Responsibilities include managing office operations, providing clerical support, maintaining online resources, and responding to inquiries. Additionally, the role involves overseeing student placement processes, coordinating data management and reporting, and collaborating with various departments and stakeholders to support program initiatives. The incumbent plays a vital role in ensuring the smooth operation of fieldwork placements and maintaining clear communication channels to support departmental programs and services.

    • Job Duties
    • Duties include but are not limited to:
      • Manage all clerical work to meet university and department deadlines.
      • Serve as a resource to the campus community and the public regarding department programs, policies, and procedures.
      • Maintain the Field Services’ website and general email account, updating information as necessary.
      • Coordinate office orientations, meetings, and trainings.
      • Assist in resolving office-related issues and implementing creative solutions as needed.
      • Provide direct support to Student Services Professionals and program coordinators.
      • Participate in workshops and conferences to stay updated on program standards and requirements.
      • Screen and route phone and email inquiries to appropriate personnel.
      • Greet and assist department visitors.
      • Notify stakeholders of changes to student placements and provide timely updates.
      • Communicate with cooperating teachers, university supervisors, and student teachers as needed.
      • Provide information on student workshops, advising sessions, and credential workshops.
      • Inform students of job openings and job fairs in the six-county regions.
      • Coordinate student teaching applications, review, and clearance processes.
      • Manage student fieldwork completion and documentation.
      • Notify and coordinate with stakeholders regarding fieldwork placements.
      • Track and renew Memorandum of Understanding Agreements within designated regions.
      • Review and process petitions related to fieldwork.
      • Input, track, and maintain data in various database systems.
      • Compile, analyze, and manage reports and data, including Title II reports.
      • Manage budget tracking and expenditures associated with clinical requirements. 
      • Provide lists of student teachers for various purposes, such as the Teacher Performance Assessment coordinator and commencement program.
      • Collaborate with various departments, placements, and program coordinators to plan procedural changes.
      • Provide training on procedural changes to students, staff, and faculty.
      • Review end-of-semester evaluations and identify areas of concern for individual review.
      • Assist in managing ongoing fieldwork observation documentation, including student concerns.
      • Other duties as assigned.

    • Minimum Qualifications
    • Education: Education: Completion of a high school program, technical/vocational program, or their equivalents.

      Experience: Several years of related office work experience.

    • Preferred Qualifications

      • Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and database management systems.
      • Experience with website maintenance and content management systems.
      • Previous experience in administrative support roles, preferably in an educational or university setting.
      • Experience in data management, including data entry, tracking, and generating reports using software like FileMaker Pro, Excel, and PeopleSoft.
    • Knowledge, Skills, Abilities

      • Experience to be fully functional in all technical aspects of work assignments.
      • Ability to understand and operate in a variety of organizational structures.
      • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
      • Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
      • Ability to use and quickly learn new office support technology systems and software packages.
      • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
      • Ability to independently handle multiple work unit priorities and projects.
      • ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
      • Working knowledge of budget policies and procedures.
      • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
      • Ability to draft and compose correspondence and standard reports.
      • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.


    • Salary Range
    • Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680 - $5,783 per month)

    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 8, 2024 (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

      The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

    •  

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

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