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Administrative Support Assistant II

Apply now Job no: 507621
Department: Coll of Arts, Hum, Soc Science
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Part Time

    • Position Summary
    • Part-time (20hrs/wk) position available on or after January 24, 2022 for Art.

      Under the lead direction of the Gallery Director and general supervision of the Department Chair, the Administrative Support Assistant II will serve as the Stan State Art Space (SSAS) location assistant and will also provide support to the University Art Gallery (UAG) programs. This position is responsible for assisting the Gallery Director with the day-to-day operations of the SSAS and the UAG performing a variety of functions that are moderate to complex in nature and done with minimal supervision. The incumbent will facilitate communications with faculty, students, staff, guest artists and the public. Some general tasks include assisting with the management of all artworks on exhibit as well as the University’s fine arts collection, assisting with the coordination and implementation of all art show exhibitions, workshops and assisting in the setting of priorities for cataloging and maintenance of visual research materials.

    • Job Duties
    • Duties include but are not limited to:
      • Serve as location assistant, assist in the overseeing of routine care and operations.
      • Work with the Gallery Director, to ensure compliance with functions and health and safety practices in the student studios.
      • Serve as a secondary contact for emergencies in support of the Gallery Director.
      • Prepare museum labels, artist’s binders, and other materials.
      • Work on individual projects as necessary.
      • Assist gallery visitors with questions.
      • Assist with the care and maintenance of artwork exhibits.
      • Assist with the installation and de-installation of exhibitions to include unpacking, packing, hanging and lighting of the artwork.
      • Assist with between 2-4 workshops per year. Responsible for paperwork, supplies, and scheduling student support.
      • Assist Gallery Director as the support liaison with the Events Office for community and other events; responsibilities include approving space availability requests and coordinating site specific tasks (e.g., scheduling assistants, coordinating set up & clean up).
      • Work with Gallery Director and SOA Coordinator to facilitate timely invoicing for events and space usage.
      • Assist the Gallery Director with gallery communication in person, by phone, and through email, exercised in a timely and professional manner.
      • Perform a full range of moderate to complex clerical and secretarial work assignments involving the use of judgment and discretion.
      • Assist Gallery Director with the preparation of and composition of written correspondence, reports, artwork loan agreements and other documents.
      • Review draft press releases created by the Gallery Director and coordinate with University Advancement, University Communications and the SOA Graphic Specialist to finalize them and arrange for distribution.
      • Assist with review of writing and editing of gallery brochures and catalogs.
      • Promote gallery functions through social media and maintain web presence on the Gallery Websites.
      • Assist Gallery Director with acquisition of insurance for artwork to be exhibited.
      • Provide budget support for the Gallery accounts; assist with the preparation of financial reports and other financial documents as required.
      • Assist the Gallery Director with leading, training, and scheduling of student assistants.
      • Assist gallery director with organization of opening receptions, including completion of all required documents.
      • Attend meetings as necessary.
      • Assist gallery director with coordination and shipment of artwork to and from exhibitions.
      • Permanent collection registrar functions – catalog, condition reports, etc.
      • For works loaned off-campus, obtain insurance, loan agreements, etc.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education: Completion of a high school program or its equivalent.

      Experience: Some experience in an office environment.

    • Preferred Qualifications

      • Bachelor of Arts in Art History, Studio Art and/or experience working in a gallery.
      • Understanding of standard gallery hanging and display practices.
      • An understanding of general health and safety practices in a gallery/studio environment.
      • Ability to use technology relevant to gallery spaces (Word, Acrobat, PowerPoint, ADOBE Creative Cloud, ZOOM, AV Equipment etc.).
      • Ability to utilize social media to promote gallery exhibitions and events.
    • Knowledge, Skills, Abilities

      • Experience to be proficient in performing most or all work assignments.
      • General working knowledge of applicable university infrastructure, policies, and procedures
      • Thorough knowledge of office methods, procedures, and practices.
      • Ability to use standard office equipment. Typing and keyboard skills.
      • Fluency in using standard word processing and related computer software packages.
      • Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
      • Thorough knowledge of English grammar, punctuation, and spelling.
      • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
      • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
      • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
      • Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
      • Demonstrated competence in effectively presenting standard information in writing.
      • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
    • Salary Range
    • Anticipated salary will be $1,560 – $1,794 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Assistant II range: $1,560 - $2,296 per month)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • JANUARY 24, 2022

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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Applications close: Pacific Standard Time

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