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Administrative Support Assistant II

Apply now Job no: 498153
Department: Coll of Educat, Kines, Soc Wrk
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

    • Position Summary
    • Full-time temporary position available on or after December 1, 2020 and ending on or before November 30, 2021 in Field Services. Possibility of reappointment based on budget, department needs, and job performance.

      Under general supervision of the Dean, this position acts as the liaison between credential analysts, field coordinators, credential program coordinators and school districts within our six county service area. The incumbent will work with program coordinators to help students meet the requirements of their program. This position is also responsible for the oversight of the field services office operations including assisting with field placements, entering and maintaining field surveys, processing paperwork for contracts with education agencies, process teacher candidate applications, and responding to students, faculty and school administrators in a timely manner.

    • Job Duties
    • Duties include but are not limited to:
      • Provide and coordinate secretarial and administrative support to the Office of Field Services.
      • Screen and route all phone and email inquiries to appropriate personnel as needed.
      • Greet and assist department visitors.
      • Manage all clerical work to meet university and department deadlines.
      • Serve as a resource to the campus community and the public about department programs, policies and procedures. 
      • Initiate and follow up on campus work orders.
      • Maintain the Field Services' website and email. 
      • Act as travel delegate for all University Supervisors in Field Services. 
      • Maintain and oversee department travel account and expenses
      • Process forms and receipts required for travel expense reimbursements.
      • Provide training and assistance to new and existing supervisors regarding university travel policies and procedures. 
      • In collaboration with budget analyst, track and maintain department budget.
      • Update the student teaching application form and information as necessary.
      • Notify past, current and prospective students of the student teaching application deadline.
      • Receive and review student teaching applications for completion. 
      • Clear each student to ensure student teaching clearance. 
      • Follow up and advise students of program eligibility and completion purposes as needed. 
      • Input, track and maintain all data entry in FileMaker Pro, Remind App, Excel and other database systems.
      • Notify Program Coordinators, University Supervisors, Cooperating Teachers and Student Teachers of teaching placement. 
      • Organize and assist with student teaching orientations every semester.
      • Coordinate and work with other departments, placement and program coordinators, faculty and staff to plan program procedural changes; provide training on procedural changes to students, staff and faculty as needed.
      • Manage, prioritize and monitor fieldwork completion “Clinical Practice Packets” through the entire semester for recommendation to CCTC. 
      • Assist and notify all concerned of changes to student placements in a timely manner. 
      • Coordinate and assist with moving students in all credential programs to their appropriate course section before census date every semester.
      • Provide credential program-completer list for commencement program to Credential Services each year.
      • Identify and refer any office problems related to any students, policies, procedures and practices to SSP and program coordinators. Assist with finding creative solutions to help solve the problem, as needed. 
      • Provide support tracking Warrior on the Way students entering the Integrated Teaching Credential Option (ITCO). 
      • Other duties as assigned.
    • Minimum Qualifications
    • Education: Completion of a high school program or its equivalent. 

      Experience: Some experience in an office environment.

    • Preferred Qualifications

      • Familiar with the California Commission on Teacher Credentialing (CCTC) policies and requirements.
      • Background in Teacher Education policies/programs.
      • Knowledge of credential policies/programs highly preferred. 
      • Experience with Microsoft Office Suite programs 
      • Experience with the following software programs: SharePoint, PeopleSoft, Concur and CSU Data Warehouse system and Filemaker Pro. 
    • Required Qualifications

      • Experience to be proficient in performing most or all work assignments
      • General working knowledge of applicable university infrastructure, policies, and procedures.
      • Thorough knowledge of office methods, procedures, and practices
      • Ability to use standard office equipment. Typing and keyboard skills. 
      •  Fluency in using standard word processing and related computer software packages
      • Ability to identify and solve standard problems and refer more complex problems to appropriate staff
      • Thorough knowledge of English grammar, punctuation, and spelling
      • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. 
      • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. 
      • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. 
      • Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
      • Demonstrated competence in effectively presenting standard information in writing.
      • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. 
    • Salary Range
    • $2,705 - $4,592 per month plus excellent paid benefits.  (Anticipated salary will be $2,705 – $3,246 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • DECEMBER 1, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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Applications close: Pacific Standard Time

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