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Program Director, Civic Action Fellows Program

Apply now Job no: 496758
Department: Academic Affairs
Work type: Management (MPP)
Location: Stanislaus - Turlock
Categories: MPP, Administrative, At-Will, Temporary, Full Time

    • Position Summary
    • Full time position available on or after June 15, 2020 for Academic Affairs.


      Under supervision of the Office of the Provost and with leadership from the Civic Action Fellows Program Manager, this position works independently to facilitate the direction and supervision of the Civic Action Fellows. Reporting to the Program Manager, the Program Director is responsible for the day-to-day execution of programmatic operation, familiarity with AmeriCorps rules and regulations, and AmeriCorps grant compliance. The Program Director will monitor the AmeriCorps Fellows for prohibited activities and provide training to partners on AmeriCorps rules and regulations. This is a two-year grant funded position (Fall 2020-Fall 2022).


    • Job Duties
    • Duties include but are not limited to:
      • Manage Civic Action Fellows enrollment and exit procedures;
      • Maintain regular communication with Fellows by setting up ongoing check-in meetings; 
      • Monitor member progress towards meeting goals and Fellow service hours;
      • Track Fellow time sheets and maintain records of service hours to ensure all Fellows are on track to meet the California Volunteers serve hour requirements stipulated in their term of service;
      • Work with partner site staff to develop appropriate orientation and training materials for the Civic Action Fellows;
      • Conduct orientation and train Civic Action Fellows;
      • Report time as stipulated in the Civic Action Fellows program grant.
      • Monitor the AmeriCorps Fellows for prohibited activities
      • Provide training to partners on AmeriCorps rules and regulations
      • Maintain current contact information on community-partners.
      • Work with the Program Manager to ensure professional and accurate outreach to community-based organizations, media contacts, faculty and students.
      • Assist the Program Manager in the scheduling of partner and Core group meetings.
      • Maintain records for partner sites;
      • Work with community agencies in the protocol to develop Memorandums of Understanding agreements for service learning and internships that meet university policy and procedures in coordination with the Office of Service Learning.
      • Work with campus Risk Management office to ensure that agency requests for development of Memorandums of Understanding meet university policy and procedures.
      • Work with faculty to address Risk Management issues for service learning courses and internship in coordination with the Office of Service Learning.
      • Coordinate with the Office of Service learning to update the S4 database for Service Learning and Internship Risk Management documents.
      • Responsible for the preparation and maintenance of risk management documentation (such as liability waivers, Service Learning Plans, Memorandums of Understanding etc.) that comply with university Risk Management policy and procedures.
      • Ensure that Fellows meet the community partner agency requirements, such as fingerprinting, background checks and TB testing etc.
      • Other duties as assigned.


    • Minimum Qualifications
    • Education:  Completion of Bachelor’s degree in a related field (e.g., Education, Public Administration, Non-Profit Management).

      Experience:  Two (2) years of related administrative experience or any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

    • Preferred Qualifications

      • Experience as an AmeriCorps, Peace Corps, or other national service alum/alumna.
      • Experience working with non-profit agencies.
      • Experience working with K-12 school districts.
      • Experience designing and implementing trainings and/or community-based education programs.
      • Experience with researching, collecting and compiling quantitative reports for data analysis.
      • Experience in event coordination and public relations.
      • Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
      • Work experience with community partnership development.
      • Ability to work at night and on weekends, with notice.
    • Required Qualifications

      • Experience to be fully functional in all technical aspects of work assignments.
      • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
      • Thorough mastery of English grammar, punctuation, and spelling.
      • Ability to independently handle multiple work unit priorities and projects.
      • Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist.
      • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
      • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
      • Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
      • Working knowledge of budget policies and procedures.
      • Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
      • Ability to effectively write and present own reports.
      • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
      • Ability to use negotiation and persuasion skills to achieve results and expedite projects.
    • Physical Requirements
    • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Employee may be required to frequently sit, move, and stand for standard office functions. Requirements may include the need to sit or work at a computer terminal for long periods of time on projects; ability to move materials of approximately 10 – 40 pounds. Employee will be required to travel across campus to other offices or buildings. Will be required to travel off campus to support and help set up and tear down for service related events and projects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: Management Personnel Plan (MPP)
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN (JUNE 1, 2020. (Applications received after the screening date will be considered at the discretion of the university.)
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.


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