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Administrative Support Coordinator II

Apply now Job no: 561964
Department: Coll of Educat, Kines, Soc Wrk
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Description

- Position Summary
- Full-time position available on or after November 9, 2026, for Master's in Social Work.
  This position’s responsibilities are carried out under general direction. The incumbent is responsible for coordinating the clerical and administrative support functions of the department of Masters in Social Work within the College of Education, Kinesiology, and Social Work, ensuring the effective daily operation of the department office. The position performs advanced administrative support functions, plans and coordinates complex projects, analyzes operational and procedural issues, tracks and projects budgetary data, prepares comprehensive reports, and independently interprets and applies policies and procedures. The incumbent exercises a high level of judgment and discretion in supporting the effective administration of the unit including support to students, faculty, and staff.
- Job Duties
- Duties include but are not limited to:
  - Coordinate clerical and administrative support operations for the department.
  - Maintain office procedures, records, files, databases, and workflow processes.
  - Coordinate department meetings, orientations, recruitment activities, special projects, and events.
  - Prepare agendas, record meeting minutes, and maintain departmental records and shared electronic resources.
  - Maintain confidential department files, records, and information systems in hard copy and electronic formats.
  - Coordinate maintenance, storage, and disposition of departmental records in accordance with university requirements.
  - Audit and update department website content and electronic resources.
  - Maintain inventory and property control records for department supplies, equipment, and assets.
  - Coordinate operational support activities for hybrid program operations, including the Stockton instructional site and occasional Saturday operations.
  - Utilize and maintain department software systems, databases, and digital platforms.
  - Coordinate administrative workflow activities with faculty, staff, and student assistants.
  - Track and distribute course permission numbers.
  - Serve as the primary administrative contact for the department.
  - Respond to inquiries regarding department operations, admissions procedures, registration processes, and department services.
  - Coordinate activities with campus departments and program partners.
  - Coordinate administrative projects and operational activities in support of departmental objectives.
  - Work with department leadership to coordinate administrative support related to student, faculty, and operational matters.
  - Support faculty with grant-related administrative documentation and processes.
  - Coordinate faculty recruitment activities and maintain applicant records in accordance with university procedures.
  - Coordinate administrative support activities associated with admissions review processes and maintain application and scoring records.
  - Prepare and distribute admissions communications and maintain applicant response records and waitlists.
  - Coordinate administrative support activities related to orientation, registration, scholarship programs, graduation, hooding ceremonies, and other department events.
  - Maintain digital admissions and department systems and provide procedural support regarding their use.
  - Represent the department in meetings and communications related to administrative operations.
  - Track departmental budget and expenditure activity and maintain related records.
  - Review financial documentation and reconcile expenditure records.
  - Serve as Concur delegate for faculty and department leadership.
  - Compile and maintain enrollment, admissions, curriculum, workload, and operational data.
  - Track course enrollment activity and maintain related records.
  - Compile and prepare documentation for accreditation reviews, annual reports, audits, and other reporting requirements.
  - Maintain student, admissions, graduation, and departmental records and databases.
  - Review and process Graduate School Admission Worksheets and related administrative documentation.
  - Prepare graduation clearance, revalidation, correspondence, reports, and related departmental records.
  - May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
  - At the direction of appropriate administrator, may provide support to other areas as needed.
  - The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
- Minimum Qualifications
- Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
- Preferred Qualifications
- - Two (2) years of office coordination experience.
  - Bachelor’s degree in Business Administration, Counseling or Sociology or related field.
  - Prior experience in a CSU or higher education setting.
  - MS Office (Teams, Outlook), Share Point, or One Drive program experience.
  - 25live, PeopleSoft, or Data Warehouse program experience.
  - Pcard, CSU Buy, or Concur program experience.
  - Prior experience with scheduling or event coordination.
  - Prior experience with Canvas or instructional technology support.
- Knowledge, Skills, Abilities
- - Experience to be fully functional in all technical aspects of work assignments.
  - Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
  - Thorough mastery of English grammar, punctuation, and spelling.
  - Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
  - Ability to independently handle multiple work unit priorities and projects.
  - Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist.
  - Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
  - Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
  - Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
  - Working knowledge of budget policies and procedures.
  - Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
  - Ability to effectively write and present own reports.
  - Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
  - Ability to use negotiation and persuasion skills to achieve results and expedite projects.
  - A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.
- Special Conditions
- - Position will be required travel.
  - This position will be required to work two (2) to three (3) Saturdays every month at the Stockton campus
- License or Certifications
- - Possession of a valid California driver’s license
- Physical Requirements
- The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Salary Range
- Anticipated starting salary will be $4,367 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range: $4,367 (step 1) – $6,362 (step 20) per month.
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
  Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- October 7, 2026
- Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
  
  Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
- Additional Information
- Campus & Area
  California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
  
  Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
  
  Clery Act Disclosure
  
  Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
  
  Equal Employment Opportunity
  
  The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
  
  Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.
  
  CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  
  The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
  
  INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE