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Work Study Student Assistant

Apply now Job no: 533181
Department: Business & Finance
Work type: Student Assistant - Federal Work Study
Location: Stanislaus - Turlock
Categories: Excluded

    • Position Summary
    • One temporary hourly-intermittent Work-Study Student Assistant position in the University Police Department.

    • Days/Hours
    • 15-20hrs / week.

    • Start Date
    • Position available on or after November 20, 2023 and ending on or before May 31, 2024. Possibility of reappointment based on budget, department needs, and job performance.

    • Job Description/Duties
    • Duties include but are not limited to:
      • Under the instruction of the Financial & Budget Analyst lead, classify expenses into budgeted categories and have curiosity to learn how to use Excel, how to set up Excel pivot tables to compare budgeted to actual expenses, and how to use formulas to calculate variances.
      • Assist the Financial & Budget Analyst in refining processes to enhance data collection, efficiencies, internal controls, procedures, and accountability.
      • With training and mentorship from the Financial & Budget Analyst Lead, assist with entry-level tasks that contribute to the development of budget reports, forecasting, financial analysis, comparisons, and general reports to support the University Police Department and its various programs such as Parking, Livescan, and PMB.
      • Assist the Financial & Budget Analyst and the department in ensuring its expenditures comply with campus policies by becoming familiar with the financial service’s website and resources, and the University’s policies and regulations by performing continuous research.
      • Assist in collecting and maintaining statistics and data for planning and reporting purposes.
      • Assist the Finance & Budget Analyst Lead with collecting information from Livescan forms that will be used for the monthly chargebacks and outside billing.
      • Assist with responding to inquiries via email from the updfinance email account and communicating with the Financial & Budget Analyst lead for guidance.
      • Assist with organizing UPD finance emails in their appropriate folders and categories.
      • Assist with scanning, photocopying, data entry, and maintenance of finance files.
      • Assist with retrieving and sorting incoming finance mail, separating bills based on due dates, and communicating with the Financial & Budget Analyst Lead for questions.
      • Assist with general clerical duties, which include but are not limited to filing, phone calls, and emails.
      • At times, this position may serve to support other areas of operation from the University Police Department such as the front desk, PMB, Parking, Patrol, and Livescan services, as needed.
      • Assist the department with assigned campus events and support officers during campus activities such as Move-in Day, Warrior Expo, Warrior Day, Commencement, Trainings, Presentations, and Tabling events.

      Other duties as assigned.

    • Qualifications

    • Preferred Qualifications:
      • Demonstrates the desire to learn and be mentored about finances and budget.
      • Demonstrates the ability to be motivated, dependable, and follow through on assignments.
      • Demonstrates the ability to utilize office equipment and work independently.
      • Demonstrates responsibility and dependability with strong organizational skills.
      • Demonstrates the ability to follow written and verbal instructions.
      • Demonstrates the ability to work independently with numerous interruptions.
      • Demonstrates the ability to maintain confidentiality.
      • Demonstrates excellent interpersonal and communication skills.
      • Demonstrates excellent problem-solving and critical-thinking skills.
      • Demonstrates the ability to work 15-20 hours per week.
      • Demonstrates the ability to follow directions.
      • Demonstrates the ability to work with a diverse population.
      • Demonstrates working knowledge of Microsoft Office programs (Excel, Word,

      Required Qualifications:
      • Undergraduate students must be registered/enrolled in a minimum of six (6) Fall/Spring units.
      • Must have received and accepted Financial Aid award for the current semester/year in which you are applying. 
    • Special Conditions

    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at
    • Salary Range

    • $15.50 per hour 

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      Exceptions to minimum eligibility qualifications may be granted at the sole discretion of the University



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