Institutional Compliance Coordinator

Office of Institutional Compliance / Library

Job # 553513

Close Date: Wednesday, March 18, 2026

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,200 students of all backgrounds spread across 58 majors, 14 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job # 553513) Administrative Support Coordinator II, Institutional Compliance Coordinator, Salary Range: $4,367 (Step 1) - $6,362 (Step 20), Hiring Salary expected: $4,367 (Step 1). This is a full-time, benefited, non-exempt, 12-month, permanent position, with a one-year probationary period in the Office of Institutional Compliance. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits.

Position Summary:

• The Institutional Compliance Coordinator plays a central role in assisting the campus to ensure the responsible and ethical conduct of research including animal and human subjects research across campus. They serve as the central intake for all protocol submissions to coordinate timely reviews by the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), and other compliance reviews.

Key Responsibilities:

• 35%: Serves as the first point of contact for Institutional Compliance submissions on campus (including but not limited to IACUC and IRB) and applies knowledge of university policies and procedures. Interacts and networks with staff from other IACUCs and IRBs across CSU system.
• 25%: Tracks campus protocols, amendments, annual reviews, and reporting as required; maintains documentation and consistent tracking of Responsible & Ethical Conduct in Research (RECR) requirements for students, staff, and faculty.
• 10%: Serves as liaison and represents the Institutional Compliance team in responding to inquiries from external stakeholders and providing information, guidance, interpretation, or clarification within scope of authority.
• 10%: Assists with the maintenance and updates to internal systems and public websites, listservs, and Institutional Compliance platforms (including but not limited to InfoReady, Engagement Hub, TRELLO) and other methods of communication with stakeholders.
• 5%: Maintains documentation of CITI training compliance; Responsible for Health Assurance Form database entries and maintenance.
• 10%: Provides administrative support for Institutional Compliance including timely preparation and distribution of review board agendas, minutes, decisions, and related materials. Provides support to the Research Integrity Officer (RIO) during any research misconduct investigations.
• 5%: Other duties as assigned

Knowledge, Skills, and Abilities Associated with this Position Include:

• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to independently handle multiple work unit priorities and projects.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to draft and compose correspondence, to effectively write and present own reports, and create and maintain the appropriate supporting documentation.
• Demonstrated ability to foster, establish and maintain positive and effective working relationships with diverse constituencies
• Commitment to promote and support diversity and inclusion in the workplace
• Expertise in using office software packages, technology, and systems

Minimum Qualifications:

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications:

• Bachelor's degree in a field relevant to research compliance or public administration.
• Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures.
• Proficiency using InfoReady and Trello.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three supervisory references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on March 18, 2026. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude, we are genuinely committed to developing trusting, reciprocal, and long-lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; 4 days work on-site, 1 day remote, or as requested.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1035
Publication Date: February 25, 2026