Position Summary

San Diego State University is seeking a detail-focused Records Clerk (Administrative Analyst/Specialist Exempt I)to join our University Police Department. This role is responsible for processing, analyzing, and maintaining a variety of confidential law enforcement records with accuracy and integrity. The ideal candidate will bring strong analytical thinking, discretion, and a working knowledge of regulatory compliance in a fast-paced, confidential environment.

Key Responsibilities:

• Records Management: Process and maintain law enforcement reports and records with precision and confidentiality.
• Compliance & Analysis: Apply knowledge of regulations to ensure records practices meet legal and departmental standards.
• Process Improvement: Evaluate current workflows, identify risks, and recommend enhancements to records systems.
• Confidential Oversight: Handle sensitive information with discretion and uphold privacy and data security policies.
• Independent Work: Operate effectively with minimal supervision while supporting department-wide records needs.
• Team Support: Serve as a key resource for police department staff in managing and accessing accurate records.

Why Join Us?

• Meaningful Impact: Play a critical role in supporting campus safety and legal compliance.
• Professional Environment: Join a team committed to excellence, accuracy, and integrity.
• Diverse & Inclusive Community: Contribute to a workplace that values respect, equity, and collaboration.
• Growth Opportunities: Access professional development and training within a structured public safety setting.
• Stability & Benefits: Enjoy competitive CSU benefits and the opportunity for long-term career development.

Position Information

• Full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

Safety and security is coordinated by University Police, through a force of 42 full-time sworn, 45 part-time police officers and 30 non-sworn support employees. Our police officers are graduates of a California Peace Officers Standards Training Academy with full arrest powers throughout the state.  They undergo continued training to upgrade their skills as well as first aid and CPR requirements.

University Police officers are armed. They conduct foot, vehicular and bicycle patrols on campus and in the adjacent community 24 hours a day, year-round.  Officers are responsible for reporting and investigating crimes and traffic accidents, enforcing state laws and local ordinances, responding to medical emergencies and all other incidents requiring police assistance.  Additionally, our police officers provide law enforcement services to over 200 special events each year.

For more information regarding the University Police Department click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• High attention to detail when reviewing and entering data to ensure completeness, consistency, and compliance with reporting standards.
• Ability to maintain strict confidentiality with sensitive law enforcement and personal information in line with departmental and legal requirements.
• Skilled in interacting professionally and tactfully with members of the public, legal representatives, and law enforcement personnel, especially in situations involving sensitive or high-stakes requests.
• Knowledge of Records Management Systems (RMS) and law enforcement databases: Familiarity with law enforcement records software such as Sun Ridge Systems, Mark43, Tyler Technologies, or similar systems used to enter, retrieve, and manage police records. Familiarity with law enforcement databases such as SDLaw, ARJIS, eSUN, or similar systems used to access law enforcement information.
• Legal and Court Document Processing: Experience preparing and processing citations, subpoenas, court orders, and other legal records related to law enforcement activity.
• Minimum one year experience working within a law enforcement agency is preferred.
• Possession of a CA P.O.S.T. Records Clerk certificate is preferred.

Licenses/Certifications Required

Valid California Driver’s License or the ability to obtain one within 10 days of hire.

Compensation and Benefits

San Diego State University offers competitive compensation, and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation: Salary is based on your experience, education, and qualifications, within the department’s budget and equity guidelines.

• CSU Classification Salary Range: $4,598-8,318/month; hiring salary not expected to exceed $5,500/month.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by August 3, 2025, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu