Job Summary 

Under the direction of the Department Chair of History and American Studies, coordinates an office of approximately 81 academic employees, which includes for History 22.5 tenured/tenure-track faculty, 42 Lecturers, and 11 Instructional Student Assistants and 2.5 tenured/tenure-track, 3 lecturers: History ftes of 720.4 with a BA (419), minors (19), and an MA (44).  American Studies ftes of 194.9 with a BA (59), minors (16). Serves as the primary resource for information regarding Department policy and practice for faculty, students, and staff providing continuity in policy and procedure; maintains Department budget and records; and completes faculty hiring.

Key Responsibilities

• Scheduling - Assists chair in gathering information each semester as to faculty course and time preferences and drafting preliminary class schedule.
• Understand, disseminate, and implement procedures, policies, and practices - Provides continuity of departmental policies, procedures, and practices by providing information about College and University policies and procedures.
• Graduate Coordinator - Provides clerical assistance for Graduate Program. Checks student records processes changes and advancements to candidacy.
• Personnel - Create systems to expedite all personnel-related functions for the History and American Studies Department—hiring, evaluation, assigned time, etc.
• Departmental record-keeping, records processing, reports, and written material preparation - Edit and proof all needed reports, memoranda, and correspondence to be sent forward through department or college.  Edit and proof all Chair’s correspondence.

Knowledge Skills and Abilities

Ability to carry out professionally complex assignments and independently plan and develop sound approaches and solutions to meet departments program, faculty, and student needs. Knowledge of budget and fiscal resources, allocations, and accountability.  Manage, plan, and execute various projects with specific deadlines. Establish and maintain collaborative working relationships with program faculty, academic departments, the dean’s office, and a variety of offices and individuals on and off campus. Working knowledge of Windows, Word, Word Press, Adobe Acrobat Pro, email, spreadsheet, databases, Ad Astra, and CMS.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.

• Bachelor’s degree preferred.

• Academic department experience preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

History

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation, and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.