Working Title: SASEEP Administrative Coordinator

Classification Title: Administrative Support Coordinator II

Posting Details 

Priority Application Date (Posting will remain open until filled): Sunday, January 5, 2025 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the lead work direction of the SASEEP Business Analyst and under general direction of the Assistant VP, Educational Equity Programs & Student Success (AVP), the SASEEP Administrative Coordinator is responsible for supporting the administrative, budgetary, and technical objectives of an area that encompasses university-wide student academic success and educational equity efforts. All 30+ programs in SASEEP are designed to increase student retention, persistence, and graduation, while working to close the achievement gap of diverse student populations, and to promote a campus learning environment that encourages and supports all students in persisting toward their educational goals.

In support of these efforts, the SASEEP Administrative Coordinator is responsible for providing support for day-to-day operations and planning student support activities for various SASEEP programs including but not limited to the APIDA Center, Project Hmong, First Generation Institute, PAVE, FSMP, Parents & Families Program, Women’s Resource Center, MLK Center, IYT U, Strategic Student Support Programs, Serna Center, Dreamer Resource Center, Multi-Cultural Center, and PRIDE Center. This position also coordinates student employee hiring and timekeeping. The incumbent must have strong knowledge of department and university policies and procedures, and is responsible for the implementation and execution of these policies and procedures independently.

FLSA: Non-Exempt (eligible for overtime)

Anticipated Hiring Range: Anticipated hiring range is $4,058 per month

CSU Classification Salary Range: $4,058 per month - $6,653 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Temporary (Annually Renewable)

Time Base: Full-Time

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Evening and weekend hours dependent on department needs. 

Department Information 

Student Academic Success and Educational Equity Programs (SASEEP) is a multi-faceted and dynamic Unit working to ensure the success of all students on campus while closing the achievement gap. SASEEP is vibrant and anchored by many innovative programs. Our foremost goals are rooted in the provision of access to a higher education, success in the collegiate setting, and equipping our scholars with tools for life. For more information visit https://www.csus.edu/student-affairs/retention-academic-success/. 

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

EXPERIENCE:

1. Experience and proficiency using standard office software (Microsoft Word, Excel, Access, PowerPoint, Outlook, etc.) to prepare reports and effectively communicate with colleagues and business partners.

KNOWLEDGE, SKILLS & ABILITIES:

2. Working knowledge of budget policies and procedures, operational and fiscal analysis techniques, planning, and management.
3. Working knowledge of personnel policies and procedures, operational analysis and techniques for personnel planning and management.
4. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and affecting the applicable program, organizational unit, and/or administrative specialty.
5. Ability to use MS Excel to perform budget planning and projections, and to reconcile expenses and identify and address discrepancies.
6. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
7. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
8. Ability to research, develop, and evaluate of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
9. Ability to organize and plan work and projects including handling multiple priorities.
10. Ability to make independent decisions and exercise sound judgment.
11. Ability to compile, write, and present reports related to program or administrative specialty.
12. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment:

• Ability to pass a background check.

Preferred Qualifications 

1. A Bachelor’s Degree from an accredited university.
2. Experience with personnel administration in a bargaining-unit environment.
3. One or more years of experience working with personnel and/or financial administration in a large, complex organization.
4. Two or more years of administrative work experience, professional training.
5. Experience using PeopleSoft (i.e., Common Management Systems Human Resources and CFS modules)
6. Experience supporting multiple academic or administrative departments or serving as a liaison for the organizational unit.
7. Thorough knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education.

Resume and Cover Letter

Failure to upload required documentation may result in disqualification. 

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.