Position Summary

Become Our Records Lead and Make an Impact!

Are you an experienced professional with a passion for law enforcement records management? We are looking for a dynamic and detail-oriented individual to lead our Records Unit.

Key Responsibilities:

• Leadership & Oversight: Guide and oversee the daily technical and operational activities of the Records Unit.
• Records Management: Coordinate the preparation, processing, and management of law enforcement records, ensuring their integrity and compliance with local, state, and federal laws.
• Team Supervision: Supervise and support assigned personnel, providing guidance and direction.
• Regulatory Compliance: Ensure all records and records releases comply with applicable regulations and standards.
• Clery Reporting: Collaborate with the university Clery director to ensure compliance with Clery Act reporting requirements.
• Recruitment & Training: Assist in the recruitment, selection, training, and scheduling of Records staff.
• Operational Excellence: Perform related duties as required to support the smooth operation of the Records Unit.

Why Join Us?

• Impactful Work: Play a crucial role in maintaining the integrity and compliance of law enforcement records.
• Professional Growth: Take advantage of opportunities for professional development and career advancement.
• Supportive Environment: Join a team that values collaboration, respect, and excellence.

If you're ready to take on this exciting challenge and lead with confidence, apply today!

Position Information

• This is a full-time (1.0 time-base), benefits eligible permanent/probationary position.
• This position is designated exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• Approved for partial telecommuting with onsite work in San Diego.

Department Summary

Safety and security is coordinated by University Police, through a force of 42 sworn full-time police officers, 40 sworn part-time, and 25 non-sworn support employees. Our police officers are graduates of the California Peace Officers Standards Training Academy with full arrest powers throughout the state. They undergo continued training to upgrade their skills as well as first aid and CPR. University Police officers are armed. They conduct foot, vehicular and bicycle patrols on campus and in the adjacent community 24 hours a day. Officers are responsible for reporting and investigating crimes and traffic accidents, enforcing state laws and local ordinances, responding to medical emergencies and all other incidents requiring police assistance.

For more information regarding the University Police Department, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Experience working within a law enforcement agency.
• Experience working within a police records unit.
• Completion of a Police Records Clerk and/or Records Supervisor training course is preferred.
• Completion of Clery Act training is preferred.
• Experience leading and/or supervising staff or groups in a complex, dynamic environment.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $8,417 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $5,537 - $10,014 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on December 31, 2024. To receive full consideration, apply by December 30, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

Successful completion of a background check, physical and psychological exam is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu.