Job Summary 

The Federal Grant and Special Programs Coordinator is primarily responsible for coordinating, processing, reviewing, reconciling, and troubleshooting fiscal operations of Title IV Aid that interfaces with the Federal COD system.  This includes Federal Pell, Federal Direct Loan, TEACH, and other Title IV programs.  Additionally, this position handles the processing, certification, reconciliation, disbursement, and troubleshooting of Private Loans. 

The Grant and Special Programs Coordinator also supports the FA Systems Team as needed, assisting with data for CSAC programs (Cal Grant, MCS, etc.)  and providing processing assistance for batch and automated posting of service indicators, checklists, comments, communications, and other automated tasks as required by business needs.  Furthermore, the incumbent ensures that services are equitable, inclusive, and culturally sensitive to enhance the quality of campus life.  This position employs a student-centered and equity-minded approach in all communication and service efforts.

Key Responsibilities

• Manage and coordinate fiscal operations of TITLE IV Aid that interfaces with the Federal COD System:  Pell Grant, Direct Loan, TEACH Grant, etc. 
• Provide processing and reconciliation support for all financial aid programs as needed. Assist students and families with direct counseling support.
• Provide processing support to the FA Systems Team with batch/automated processes and CSAC Data Interchange.

Knowledge Skills and Abilities

Extensive knowledge of state, federal, and institutional financial aid regulations. Proficiency in Peoplesoft Campus Solutions or similar financial aid and scholarship management software, automated systems, and tools. Demonstrated ability to apply strong project management skills with the ability to prioritize and manage multiple tasks simultaneously. Ability to deliver high-quality products and services; anticipates and meets the needs of both internal and external customers; committed to continuous improvement. Support students and customers by demonstrating competence, professionalism and using a positive attitude. Formulate effective strategies consistent with the business.

Develop new insights into situations and applies innovative solutions to make organizational improvements. Make breakthrough decisions based upon a mixture of analysis, wisdom, experience and judgment. Solicit input from individuals who can add significant value to the decision-making process. Inspires and guides others toward goal accomplishments. Develop and sustains cooperative working relationships.  Continually enhances knowledge and skills to keep abreast of industry changes, developments, and emerging issues. Ensures operational integrity and continuity by maintaining detailed descriptions of responsibilities, ranging from daily tasks to strategic activities and outcomes, and makes them available to supervisor. Ensure quality, usability, and integrity of system data by working within approved processes and testing procedures.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree with upper or graduate coursework in counseling and guidance, human relations, or related fields and three years of professional experience in one of the student services program areas required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Enrollment Services - Financial Aid

Classification

Student Services Professional III

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $5,276 - $6,209 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,276 - $7,517 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.