Orientation and New Student Programs Coordinator

Department: Orientation

Job #557079

Close Date: Friday, May 22, 2026

(Internal, Temporary)

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job # 557079) Student Services Professional II, Orientation and New Student Programs Coordinator, CSU Classification Salary Range: $5,083 – $7,228 per month, Anticipated Hiring Range: $5,083- $5,337 per month. Final salary placement is commensurate with experience, internal equity, and budget considerations.  This is a temporary, full-time, benefited, exempt, 12-month pay plan position in the Orientation Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

 

Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

 

Position Summary:

Under the direction of the Director of Student life, this position will coordinate the New Student Orientation Programs in Fall and Spring, the Family and Guest Orientation, as well as work with campus departments to implement and develop extended Orientation model programing to help acclimate students to campus.

 

Key Responsibilities:

Program Development – 40%

• Develop and implement a wide-ranging mandatory orientation program for newly       admitted fall and   spring term undergraduate first-year and transfer students.

• Coordinate and execute all logistical aspects of program development including, program design, registration system, staffing, marketing & communication, facilities, dining, contracts, risk management, and assessment in direct collaboration with the office of Place Based Learning Communities and Educational Opportunity Programs.

• Utilize student development and transition theory in the designing a comprehensive orientation program that helps students develop a feeling of welcome and belonging in respect to their identities and backgrounds

• Coordinate Parent and Family orientation programs with collaboration with Forever Humboldt Families Office.

• Connect Fall and Spring Orientation events to extended engagement opportunities during the school year to support the development of a sense of belonging in incoming students

• Assist in the development of assessment strategies and the collection of programmatic assessment data.

• Manage budget process and based on assessments allocate program resources appropriately. Submit annual budget request for the successful execution of Orientation programming needs.

• Maintain up-to-date files, written reports and job-related data.

 

Orientation Program Marketing – 20%

• Create marketing materials for the orientation programs; such as new student handbooks, parent and family handbook, OL training manual, and coordinated e-mail communication with admissions and register’s office, Orientation Leader recruitment, and promotional items.

• Develop and maintain information on the orientation website that is updated with accurate and timely information.

• Ensures that social media, email and print communications for prospective and admitted students are sequential, coordinated and consistent in message and tone, develops and writes communications for prospective, applicant and admitted students

• Work with the Strategic Student Communications team to ensure timely communication with incoming students.

 

Student Development & Lead Oversight – 20%

• Assist with the recruitment, selection, and training of the Orientation Leader team and other student assistants in the Office of Student Life, focusing on enhanced skill development and superior customer service

• Support the work direction and provide input to evaluation of the Orientation Leaders job duties and responsibilities.

 

Collaboration – 15%

• Establish and maintain close working relationships with other campus offices and departments both in-person and via electronic communication to coordinate inclusive orientation programs.

• Work with academic units, advising centers, and university divisions to intentionally connect university strategic plans and learning outcomes with orientation program goals and objectives.

• Chair the Orientation Planning Committee and attend Registration and Communication subcommittees

• Maintain professional standards of practice through participation and involvement in continuing education activities as well as general understanding of Cal Poly Humboldt’s colleges, majors, and student support resources

• Provide thoughtful and dedicated support for Office of Student Life events and collaborations, including but not limited to, Homecoming, Lumberjack Days, and Halloween events.

• Serve as department and divisional representative; attend and/or chair departmental, divisional and university committees based on need.

 

Other Duties as Assigned – 5%

 

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Working knowledge of the practices, procedures and activities of the program to which assigned

• General knowledge of the methods and problems of organizational and program management.

• General knowledge of research and interview techniques; and of the principles of individual and group behavior.

Ability to:

• Interpret and apply program rules and regulations;
• Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements;
• Obtain factual and interpretative information through interviews;
• Reason logically;
• Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data;
• Advise students individually and in groups on routine matters where required;
• Recognize multicultural, multisexed and multi-aged value systems and work accordingly;
• Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts;
• Rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned.

• Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.

As related to the major responsibilities for this position:

• Ability to establish effective working relationships with staff, students, faculty, parents, and guests.

• Ability to translate student development, leadership theory, and research into practice.

• Ability to provide oversight and advise student groups and facilitate group development.

• Ability to plan and implement programs linked to student learning outcomes.

• Experience maintaining and tracking administrative paperwork.

• Demonstrated ability to work collaboratively with a diverse student and staff population.

• Ability to communicate effectively both verbally and in writing.

• Knowledge of contract development, negotiations and execution.

• Event planning skills including designing, marketing, implementing, and assessing impact.

• Ability to work autonomously and manage multiple tasks simultaneously.

Independence and Creativity Required

• Incumbents are expected to carry out their day-to-day assignments without immediate direction. Work objectives are set for employees but the methods for performing tasks are frequently left to the judgment of the employee who receives only occasional instruction or advice on decisions. Employees independently plan the work, solve problems and take action. Incumbents of these positions are expected to be sensitive to potential problems so that assistance can be secured on matters which have broader implications than can or should be dealt with independently at this level.”

• Ability to analyze situations and develop solutions.

• Ability to provide coordination, guidance, and feedback to student staff; participates in evaluation of performance.

• Ability to design and present student staff training and development.

 

Minimum Qualifications:

Experience:

Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience.

Education:

• Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown
• above may be substituted for the required education on a year-for-year basis.

Preferred Qualifications:

• Strong programming experience and knowledge in New Student Orientation and transition program purpose, design, implementation, and assessment.
• Demonstrated experience in developing, implementing, facilitating, and assessing student focused programs, activities and events that support a diverse and inclusive campus community.
• Experience working with historically underrepresented students and their communities.
• Fluency in Spanish.
• An understanding of student development and transition theory.
• Experience with outcomes assessment and analysis is preferred
• Experience working independently and self-driven.

 

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three supervisory references

 

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Friday, May 22, 2026.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude, we are genuinely committed to developing trusting, reciprocal, and long-lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

 

Class Code: 3082
Publication Date: 05/08/2026