Administrative Support Coordinator

Centers for Inclusive Academic and Career Success

Job #555139

Close Date: 3/24/2026

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

 

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

 

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

 

 

(555139) Admin Support Coordinator II, Administrative Support Coordinator, CSU Classification Salary Range: $4,367 – $6,362  per month (Step 1- Step 20), Anticipated Hiring Range: $4,367 - $4,454 per month (Step 1-2).

 Final salary placement is commensurate with experience, internal equity, and budget considerations.  

This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Centers for Inclusive Academic and Career Success department.

 

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

 

Position Summary:

The Administrative Support Coordinator (ASC) performs a broad range of clerical, fiscal, and administrative duties supporting the daily operations of eight of the nine CIACE: Umoja Center for Pan African Student Excellence, El Centro Académico Cultural, Q Center, Dreamers Center, ADPIMENA Center, Diverse Male Scholars Center, Veterans Resource Center, and the Transfer Student Center (ITEPP does not fall under this position’s essential responsibilities).

 

The ASC works collaboratively with the Student Success Budget Coordinator to ensure fiscal accuracy, accountability, and compliance with university and CSU policies. Key responsibilities include coordinating fiscal transactions, maintaining budgets, reconciling ProCards, processing vendor payments, and preparing financial reports across multiple funding sources. The position also provides administrative support coordination for travel, payroll, procurement, and events.

 

Key Responsibilities:

Budget Coordination Support – 30%

• Works closely with the Student Success Budget Coordinator to ensure fiscal accuracy, accountability, and compliance with CSU and university policies.
• Coordinates and monitors fiscal transactions across the Centers for Inclusive Academic & Career Excellence (CIACE), including shadow budgets, ProCard reconciliations, reimbursements, requisitions, and purchase orders.
• Prepares and reviews financial reports, assists with forecasting, and supports long-term budget planning.
• Maintains accurate financial records and documentation for internal and external audit purposes.

Administrative Operations Support – 30%

• Oversees daily administrative operations for CIACE, including payroll processing, travel coordination, procurement, inventory management, and maintenance requests.
• Ensures consistent communication and collaboration among Center departments and campus administrative offices (i.e. Accounts Payable, Procurement, Payroll, etc.).
• Maintains office systems and processes to support efficient operations and compliance with institutional requirements.
• Provides administrative guidance to Center Coordinators and staff to ensure adherence to university procedures.

 

Event and Program Coordination Support – 25%

• Supports the planning, budgeting, and implementation of Center and departmental events.
• Coordinates logistics such as room reservations, catering, and purchasing needs.
• Assists with event budget reconciliation and post-event reporting.
• Collaborates on outreach and marketing efforts to promote programs and events that foster student engagement and belonging.
• Provides support and editing for website content and updates.
  
  

Grants and Funding Administration Support – 10%

• Assists coordinators, student staff, and registered student organizations with campus and other grant submissions, monitoring expenditures and reporting.
• Ensures compliance with institutional and funding guidelines.

 

Other Duties as Assigned – 5%

 

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

● Ability to understand and operate in a variety of organizational structures.

● Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

● Ability to effectively communicate with a diverse population.

● Experience to be proficient in performing most or all work assignments.

● General working knowledge of applicable university infrastructure, policies, and procedures.

● Thorough knowledge of office methods, procedures, and practices.

● Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.

● Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.

● Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.

● Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

● Demonstrated competence in effectively presenting standard information in writing.

● Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

 

As related to the major responsibilities for this position:

● Working knowledge of budget policies and procedures

● Working knowledge of financial reporting and payroll functions

● Expertise in using office software packages, technology, and systems; notably proficiency in Microsoft Excel and Word, and Google Docs and Sheets

● Strong written and oral communication skills

● Strong organizational skills

● Strong interpersonal and intercultural communication skills

● Excellent attention to detail, with an emphasis on the content and formatting of written documents

● Ability to organize information, tasks, and work environment for efficiency and effectiveness with minimal supervision

● Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist

● Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area

● Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas

● Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions

● Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference

● Ability to work independently in a team-building environment

● Ability to prioritize, set and meet deadlines, and be flexible with changing needs of the program

● Ability to follow detailed and sometimes complex written and verbal instructions

● Ability to maintain professional demeanor and perform calmly in stressful situations

● Ability to create spreadsheets and use database applications

● Ability to effectively write and present own reports

● Ability to use negotiation and persuasion skills to achieve results and expedite projects

● Ability to independently handle multiple work unit priorities and projects

● Ability to draft and compose correspondence and standard reports

● Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature

● Ability to establish and maintain a comfortable, cooperative working environment with diverse communities including coworkers, faculty, staff, students and visitors to the campus

 

Minimum Qualifications:

• High school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Equivalent of three years of full-time, progressively responsible experience in general office clerical work, including direct public contact, word processing and spreadsheet applications in a microcomputer environment.

 

Preferred Qualifications:

• Prior experience working in higher education
• Prior experience working with affinity centers
• Prior experience with grant writing and expenditure processes
• Prior experience with Google Suite (Google Sheets, Google Forms, Google Docs, etc)

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three supervisor references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on 3/24/2026.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:  [1035]
Publication Date:   [3/10/2026]