Job Summary

Reporting to the Director of Resources and Operations (DRO) of the College of Social Sciences (COSS) and receiving work direction from the Senior College Financial Resource Analyst and the College Administrative Analyst, the Associate College Resources Analyst provides financial, travel, procurement, faculty appointments, evaluations, and class scheduling support to the College of Social Sciences. Under general direction, the Associate Resources Analyst compiles and tracks financial data for the College of Social Sciences and has responsibility for the coordination of the COSS SJSU Online, Winter/Summer Intersession and Special Sessions programs. Responsibilities include processing temporary faculty appointments, administrative tasks associated with faculty recruitment and evaluation; assisting the college departments with maintaining the CoSS department’s SJSU Online and PaCE program budgets; assisting departments with inputting class schedules; tracking enrollments to ensure positive revenue and assisting departments with administrative tasks when needed. This position serves as the first point of contact in the Dean’s office to assist visitors and works with various campus entities as needed.

Key Responsibilities

• Responsible for downloading and filing the account statements for all COSS Dean’s Office level Tower and Research accounts, and inputting transactions into the expense tracking file.
• Ensures that funds are spent in compliance with Fund MOUs requiring knowledge of restrictions and guidelines
• Secondary reporting responsibility for tracking and reconciliation of Tower and Research funds
• Secondary reporting responsibility for tracking and reconciliation of State Operating funds.
• Collaborate with Senior Financial Analyst to prepare Dean’s Executive level summary reports for Tower/Research accounts and Stateside funds on a quarterly basis. 
• Responsible for following the SJSU, ABSO and COSS travel guidelines, and using the authorized campus systems to verify and process requests for travel authorization and expense claims to reimburse employees with Tower, Research, and stateside funding 
• Prepare and process purchase requisitions, direct pay and reimbursement claims.
• Interact with vendors, purchasing, employees and accounts payable to complete all requests
• Prepare and process Scholarships for Dean’s office accounts in compliance with relevant policies and procedures.
• Provide scholarship schedule information to COSS Departments Administrative staff to ensure paperwork for their own department/school scholarships are prepared, submitted and processed to meet financial aid deadlines
• Serves as backup to Senior Financial Analyst as liaison to the Academic Affairs Budget Office (ABSO) and to Finance and Business Services (FABS)
• Evaluate instructional and non-instructional faculty assignments and calculate distribution to ensure compliance with University policies and procedures 
• Log faculty additional work, assigned time, release time, and grants
• Prepare faculty special consultant appointments in compliance with relevant policies and procedures
• Assist DRO and departments with faculty, MPP, and staff recruitments
• Provide support to Dean, DRO, and Associate Deans for temporary faculty evaluations, range elevation, and assigned time processes
• Collaborate with College Administrative Analyst with scheduling, and faculty/academic student assistants/volunteer appointments for SSCI 101
• Collaborate with College Administrative Analyst on student appointment processes for the college
• Serves as backup to the College Administrative Specialist as liaison to Faculty Affairs and Academic Scheduling
• Maintains the College budget expense tracking file for college level special sessions salaries and expenses
• Reconciles with Data Warehouse to ensure accuracy of information
• Collaborates with Senior Financial Analyst on preparing College level Special Sessions budget projections
• Assists department analysts with maintaining their own department special session budget expense tracking files and with preparing quarterly budget projections
• Ensures department administrative staff run break even analysis to ensure programs net positive revenue to the College 
• Prepares budget and expense transfers for special session programs
• Act as a front-line support to the Dean’s Office Team

Knowledge, Skills & Abilities

• Demonstrates the ability to assess, formulate and evaluate the impact of recommended implementation of procedures and practices
• Demonstrates ability to provide high level customer service to students, faculty and staff
• Strong written and oral communication skills
• Demonstrates ability to work cooperatively and professionally with others
• Ability to use ingenuity and innovation to conceive new approaches and solutions to address complex problems and issues
• Demonstrates ability to establish and maintain effective working relationships within and outside the work group
• Working knowledge of CFS - Data Warehouse to extract information, produce reports and reconcile accounts
• Advanced proficiency in PC compatible software programs such MS Excel
• Advanced proficiency in SJSU applications: (e.g. Financial Transaction Services (FTS), Common Finance System (CFS)/Data Warehouse, MySJSU, or current software applications)
• Ability to perform accurately in a detail-oriented environment
• Working knowledge of accounting structure and expense accounts.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to extract information from financial software and understand interactions between various funds and accounts.
• Ability to monitor computerized accounting records and to research and correct computer data errors.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to handle multiple work priorities, organize and plan work and projects, including handling multiple priorities simultaneously.
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Excellent oral, written, and interpersonal communication skills and comfort in public speaking to diverse audiences
• Ability to communicate with constituents in a professional and respectful manner

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s Degree in a related field
• Two years of hands-on experience in financial data collection, analysis, and reporting to support informed decision-making
• Proficient in financial systems including PeopleSoft/Oracle or comparable enterprise resource planning (ERP) platforms
• Advanced skills in Microsoft Office, particularly Excel (including pivot tables), as well as Google Workspace tools (Docs, Sheets)
• Two years of experience managing academic operations such as course scheduling, faculty appointments (both temporary and permanent), recruitment coordination, and Faculty Services/HR functions

Compensation

Classification: Administrative Analyst/Specialist; Non - Exempt
Anticipated Hiring Range: $5,300/month - $5,663/month
CSU Salary Range: $3,879/month - $7,488/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: May 2, 2025 through May 18, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.