ABOUT THE UNIVERSITY STUDENT UNION

The University Student Union, as the heart of campus, uplifts and empowers students to achieve educational, personal and professional goals by providing leadership development, meaningful employment, and innovative programs, services and facilities. We promote equity, inclusion and well-being, while encouraging social justice advocacy to help Matadors feel heard, respected and connected to CSUN. Our facilities include a University Student Union and a 138,000 square foot Student Recreation Center (SRC). The SRC is a facility for exercise and leisure activity that promotes lifelong health and wellness.

ABOUT THE UNIVERSITY

One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to underrepresented minority students and seventh in bachelor’s degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.

POSITION SUMMARY:

Under the guidance of the Associate Director, Operations & Services (ADOS), the Coordinator, Facilities Planning is responsible for coordinating a wide variety of renovation and construction projects involving carpentry, electrical, HVAC, glazing, concrete, masonry, roofing, tile, painting, insulation, plumbing, demolition, etc. This position is also responsible for performing a variety of moderate to complex administrative duties in support of the Operations and Services area.

ESSENTIAL DUTIES:

• Monitor in conjunction with Associate Director, Operations & Services, all aspects of the USU renovation and facilities related projects including bids, job walks, project management, furniture, fixture & equipment procurement, construction timelines, requests for information, change orders, etc.;
• Assist in ensuring the effective operation, maintenance, renovation and upkeep of all USU facilities and equipment;
• Assist in coordinating major building repair/replacement projects, including remodeling, refurbishment and expansion projects;
• Assist in coordinating periodic major needs assessments and surveys to ascertain campus views, customer satisfaction and perceptions of the USU and its facilities and services; coordinate research regarding new and improved facilities and services;
• Assist in monitoring contractors to ensure the safety of USU employees and guests during construction;
• Gather information and prepare and submit general and professional services contracts, contract amendments, risk assessments, campus chargebacks, Request for Proposals, and requisitions and purchase orders;
• Prepare and/or confirm accuracy of documents such as architectural plans, job specifications, contracts, insurance requirements, USU Standard Agreements, etc.;
• Coordinate, attend and may facilitate a wide variety of planning, design, construction and project meetings involving architects, contractors, CSUN Facilities, Planning, Design & Construction (FPDC), vendors, campus community members and USU staff;
• Assist with updating the Capital Outlay budget and Major Repair and Replacement (R&R) Fund;
• Maintain facility records including 30-year plan and prepare progress reports on projects;
• Assist with maintaining the Operations and Facilities Planning annual operating budget;
• Communicate information regarding project status to USU staff, Board members, and campus community via in-person and virtual modalities including web updates, presentations, and written reports, etc.;
• Assist with inspections and evaluations of projects;
• Insure ADA and building code compliance with pertinent safety and building codes and regulations;
• Conduct needs assessments relative to operations, programs and services impacted or likely to be impacted by construction;
• Prepare project reports, presentations, meeting minutes and general correspondence;
• Coordinate all aspects of facility site visits from other campuses;
• Perform other related duties as assigned.

QUALIFICATIONS:

Education:
Equivalent to graduation from a four-year college or university with a bachelor’s degree in construction management, engineering or related field. 

Experience
Equivalent to one-year experience in project management, construction management or related experience and may be substituted for the required education.

Special Requirements:
Not applicable.

Preferred Qualifications:
-Experience working in a student union, recreation, or related higher education/non-profit organization. 

Knowledge, Abilities and/or Skills:

• Demonstrated commitment to valuing justice, equity, diversity and inclusion, and contributing to an inclusive working and learning environment
• General knowledge of the methods of organizational and facility management
• General knowledge of business writing, including grammar and spelling
• General knowledge of budgets, purchasing processes and budgetary control systems
• General knowledge of Microsoft Windows applications, (i.e., Word, Excel, etc.)
• General knowledge of and ability to perform a wide variety of assignments ranging in complexity and requiring judgment, analysis and decision-making
• Ability to interpret and apply University and University Student Union rules, regulations, policies and procedures
• Ability to read and understand blueprints and technical drawings
• Ability to oversee a critical operation, project or service
• Ability to communicate effectively in English, both verbally and in writing
• Establish and maintain cooperative working relationships with architects, contractors, vendors and guests
• Ability to oversee work activities performed by others
• Ability to coordinate the timely completion of multiple tasks
• Ability to effectively analyze and solve problems.
• Ability to achieve assigned objectives within budget and desired time frames
• Ability to establish and maintain cooperative working relationships with students, faculty, staff, and vendors
• Ability to provide excellent customer service
• Ability to work in a culturally diverse, ethnically pluralistic environment
• Ability to lift 50 lbs. unassisted
• Ability as necessary, to work varying and unusual hours as necessary

WORKING CONDITIONS:

Work is generally performed in both indoor and outdoor environments in possible inclement weather conditions. Time management skills required with ability to adhere to deadlines. Position requires daily public contact.

SUPERVISION EXERCISED:

Not Applicable.

PAY, BENEFITS AND WORK SCHEDULE:

This position is employed through University Student Union (USU). The USU offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more.

The anticipated hiring range will be as follows and is dependent on experience and qualifications:

Hourly:                $22.80 - $27.89

Bi-Weekly:           $1,824.00 - $2,231.08

Annually:             $47,424.00 - $58,008.00

The salary range of the position is as follows:

Hourly:                Minimum: $22.80           Maximum: $27.89

Bi-Weekly:           Minimum: $1,824.00      Maximum: $2,231.08

Annually:             Minimum: $47,424.00    Maximum: $58,008.00

APPLICATION PERIOD

Applications received through April 15, 2025, will be considered in the initial review and review of applications will continue until position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the USU.

HOW TO APPLY

Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers 

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily.  Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.