Working Title
Buyer II
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
Procurement & Support Services
Appointment Type
This is a one-year probationary position.
Time Base
Full-Time (1.0 FTE)
Work Schedule
Monday through Friday 8:00AM-5:00PM
Anticipated Hiring Range
$5,057.00 - $5,618.00 Per Month ($60,804.00 - $67,416.00 Annually)
Salary is commensurate with experience.
Position Summary
Reporting to the Director of Procurement and under the general direction of more senior buyers, the Buyer II position involves responsibility for routine procurement activity for which there are generally well-defined instructions, models, and precedents. Typical assignments involve procurement of basic supplies, equipment and services. Duties may include some clerical tasks, but most of the responsibility is of a technical nature related to purchasing and/or expediting purchases to ensure goods/services are properly received within the required timeframe. Delegated procurement authority is limited and clearly defined.
The Buyer II may research and confirm pricing based on telephone quotes or informal written proposals, place orders, input electronic purchasing data, and process other purchasing documentation, review transactions and documentation for compliance with policy. Assist and provide information to others regarding the procurement process. Purchasing of commodities of a technical and specialized nature and/or developing ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position. The Buyer II may be assigned lead responsibility for lower level purchasing or clerical staff in carrying out assignments.
Position Information
Procurement Daily Functions
- Process incoming requisitions for various campus departments, reviewing for consistency, completeness and policy compliance.
- Expedite and troubleshoot purchase orders and converting the documentation electronically for dispatch.
- Work with vendors and campus users to resolve invoice discrepancies.
- Assistance with the preparation and issuance of informal and formal bids and contracts.
- Process and oversee various lease agreements through the campus.
- Processes and troubleshooting CSUBuy account matters and order issues for the whole campus.
Human Resources Coordination for Procurement and Support Services
- Assist the Director in administrative duties for all job recruitments, postings, and hirings.
- Assist Director with evaluating resumes, setting up interviews for potential candidates, checking references.
- Onboarding of all new hires to get them necessary access to all procurement related platforms.
- Weekly invoice submissions through DocuSign for multiple temporary staff in all departments.
- Troubleshoot any invoice discrepancies for temporary staffing.
- Student Assistant HR coordination responsible for all Etracs, schedules and hours logged.
- Oversee all payroll issues regarding student assistants.
- Prepare and submit weekly Employee Clearance Report to Human Resources.
Office of Research and Sponsored Programs (ORSP)
- Department lead and primary point of contact with ORSP.
- Process requisitions for federally funded and/ or non-federally funded projects.
- Assist in contract reviews and negotiations for various sub award projects.
Other duties as assigned
At All Times
Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
Demonstrate safe work practices for oneself, others and the office environment.
Minimum Qualifications
General knowledge of purchasing principles, practices, and procedures; knowledge of, or demonstrated ability to quickly learn, the methods and procedures of purchasing, including the processes of competitive bidding as required by California State Statutes and Codes, as demonstrated by:
Ability to perform, research or learn campus routine purchasing, ordering, and contract processes; write specifications; understand and apply California State Statutes and Codes; follow processes (including use of multiple computer based applications) for recording and documenting purchasing activities; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; independently gather and analyze data necessary for informed purchasing decisions; make accurate arithmetic computations; read and write clearly in English; analyze competitive bids; conduct business transactions and perform simple research work by telephone.
Other: Excellent typing skills and office automation skills; Proficiency in standard business software, e.g. Word, Excel, Outlook, PowerPoint, Adobe Professional etc.; Excellent analytical and written skills; Demonstrated ability to draw upon varied resources to write a clear and concise statement of work or specification in support of a competitive procurement; Excellent oral communication skills, both for internal communication with staff as well as effective external interaction with the campus and vendor community.
Experience:
Equivalent to two year of purchasing experience as a buyer I with background in a competitive bidding setting or in the processing or administration of contracts, service agreements, or leases.
Or
Education:
Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
Preferred Qualifications
Bachelor’s degree in Business Administration, Supply Chain Management, or related major.
- Familiarity with procurement and contract development in a regulated public sector environment.
- Experience in higher education / work experience in a University setting.
- Tendency to exercise professional initiative and independent thinking to analyze, assess and problem solve daily issues.
- Core Competencies – embody the following competencies:
- Bias toward collaboration and teamwork.
- Effective oral, written and nonverbal communication skills.
- Customer/Client Focus with an emphasis in problem solving and resolution.
- Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
- Diversity and inclusion.
Environmental/Physical/Special
Ability to sit or stand for prolonged periods. Typing. Lift and carry 10-15 lbs.
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Additional Information
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.