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Grant and Assessment Specialist

Apply now Job no: 532799
Department: Student Affairs
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

    • Position Summary
    • (Classified as: Administrative Analyst/Specialist, Exempt III)

      Full-time position available on or after December 4, 2023 for Student Affairs.

      Under the general supervision of the Assistant Vice President for Operations, Planning and Assessment the Grant Specialist independently oversees the grant portfolio and assessment program for the division of Student Affairs. The position engages with a range of internal and external partners communicating in a timely and appropriate manner.

      The incumbent performs a wide variety of program, administrative and analytical tasks of a responsible and difficult nature requiring independence, judgment, and the application of a comprehensive knowledge of a variety of policies and procedures.

    • Job Duties
    • Duties include but are not limited to:
      • Maintain knowledge of institutional mission, values, goals and priorities identifying funding opportunities that support university operations, demographics and regional/community engagement.
      • Research grant funded opportunities from a wide range of government and non-government agencies and foundations. Complete analyses making informed recommendations to leadership in a timely manner.
      • Serve as a content expert proactively seeking out best practices and information on current regulatory requirements.
      • Strategically engage with regional community, government and non-profit agencies to establish relationships, build partnerships and recruit collaborators. Act as the university representative attending meetings, consortiums, etc.
      • Prepare and deliver presentations in support of cultivating a diverse collection of potential university partners on multi-partner grants across a wide spectrum of topics (e.g. education, workforce development, career readiness, wellness, civic engagement).
      • Act as a steward of institutional knowledge identifying, collecting, and maintaining a system of informational resources. Collaborate with internal and external partners to gather relevant information and data needed for grant applications.
      • Partner with multiple Principal Investigators to meet deadlines.
      • Oversee all aspects of the grant application process, including the totality of the submission packet.
      • Independently or in partnership with co-sponsors, draft and/or consult on grant proposals based on the requirements of the funding agency.
      • Develop grant proposals that align with the institution mission, vision, values, and goals.
      • Ensure diversity, inclusion, and cultural practices are included in grant proposals.
      • Ensure institutional contributions (e.g. funding, personnel, etc.) and project outcome expectations are included in multi-sponsor proposals.
      • Route proposals for approval and signature. Submit signed proposals as required.
      • Respond to internal and external inquiries on drafted and submitted proposals.
      • Maintain accurate records of grant submissions and outcomes.
      • Independently and in collaboration with Principal Investigators (PI) oversee a multi-million dollar Student Affairs grant portfolio. Oversee all post-award operations.
      • Serve as the Student Affairs lead for management of grant funded programs within Student Affairs. Maintain an inventory and ensure grant requirements are met. (e.g. regulatory and policy requirements, program goals, oversight groups, reporting requirements).
      • Act as a resource for Principal Investigators (PI) overseeing the daily operations of grant-funded programs.
      • As assigned serve as the Principal Investigator with direct oversight of grant funded services or programs.
      • Utilize project and change management to establish project implementation timelines and processes.
      • Review, interpret and communicate award agreements, goals and objectives to involved parties.
      • Establish processes, procedures and policies in relation grant management and individual grant requirements. Partner and liaison as needed, providing input and suggestions.
      • Liaison with the Senior Budget Analyst and PI to determine allowability, allocability and reasonableness of expenditures on grants. Partner to complete reconciliations to award allocations and requirements.
      • Identify and facilitate grant sun-setting processes.
      • Analyze and recommend post-grant programs and services.
      • Oversee the Student Affairs department and division assessment processes. (e.g. logic models, accreditation, department and program evaluation, learning objective outcomes, service metrics)
      • Create, facilitate, and maintain a system for Student Affairs data collection and use processes. Identify data collection needs, as well as current internal and institutional resources utilized.
      • Review Student Affairs and institutional action and implementation plans, identifying progress and timelines to achieve overall stated objectives.
      • Understand current department-level alignment to Strategic Plan priorities and GI 2025 goals, assisting Directors to identify potential contributions and collaboration opportunities.
      • Coordinate reports, overseeing department submission processes, as well as the collection and compilation of reports into comprehensive reports are necessary. (e.g. including but not limited to mid-year reports, year-end, accreditation, etc.)
      • Liaison with the Office of Information Technology and Office of Institutional Effectiveness and Analytics to set-up data dashboards and other technology-related resources.
      • Coordinate Student Affairs participation in various student-focused qualitative and quantitative tools, staff-oriented satisfaction feedback mechanisms, etc.
      • Coordinate Student Affairs assessment and divisional showcases to the campus community.
      • Maintain inventory of technology and software programs in use within the division. Determine capacity to expand said technology to other units.
      • Identify capacity to utilize existing campus software programs to support Student Affairs units (e.g. EAB, Campus Groups, Point N Click, Handshake, StarRez.) Make informed recommendations as warranted.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education: Equivalent to graduation from a four-year college or university. (Additional qualifying related experience may be substituted for the required education on a year for year basis.)

      Experience:  Four years of related technical or administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. (A graduate degree in a related field may be substituted for one year of the required experience)

    • Preferred Qualifications

      • Bachelor’s degree in English, communications, creative writing, or a related field (Master’s degree preferred).
      • Minimum of three years’ experience in grant writing or grant management.
      • Experience working in a Higher Education setting.
      • Experience in fundraising processes.
      • Experience with grant application processes, requirements, and proposal submission.
      • Experience in research and writing skills to develop compelling narratives.
      • Experience with program evaluation, assessment practices, and project/change management systems.
      • Previous experience working with historically under-served student populations.
      • Proficiency in MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.)
    • Knowledge, Skills, Abilities

      • Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area.
      • Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas.
      • Extensive and in-depth knowledge in project management including research and analytical methodologies.
      • Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact.
      • Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations.
      • Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.
      • Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system.
      • Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.
      • A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.
    • Physical Requirements
    • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      • Repetitive use of keyboard and mouse.
      • Sit for long periods of time at a computer terminal.
    • Salary Range
    • Anticipated salary will be $6,322 – $6,954 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt III range: $6,322 - $12,285 per month)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Bargaining Unit: 9 Benefits Summary: CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER NOVEMBER 7, 2023. (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

      The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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