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Employee and Labor Relations Specialist

Apply now Job no: 521657
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Probationary, Full Time, Human Resources, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

    • Position Summary
    • (Classified as: Confidential Administrative Support, PSL II)

      Full-time position available on or after January 3, 2023 in Human Resources.


      Under general supervision, supporting the Director of Employee and Labor Relations, this position performs administrative, technical, and analytical work in support of the University’s Employee and Labor Relations programs. In addition to administrative functions, the incumbent will research and provide analyses, in coordination with the Director, based on applicable state and federal laws, technical letters, executive orders, collective bargaining agreements, policies, procedures, and best practices. The incumbent will perform varied and complex work that includes doing research and analysis; providing recommendations on policy and procedure; providing guidance, training, and advice; ensuring compliance; and preparing reports for areas of responsibility. Incumbent will perform work of a confidential nature in support of developing management’s positions with respect to meet and confer, collective bargaining, and responding to grievances/complaints.

    • Job Duties
    • Duties include but are not limited to:
      • Assist in the administration of multiple collective bargaining agreements (CBAs) including advising staff and management on interpretation and application ensuring compliance with the CBA and HEERA.
      • Assist in the preparation of grievance and complaint responses, including research, analysis, investigating and gathering information, and advising management on recommended course of action.
      • Assist in providing guidance on matters affecting corrective action measures, disciplinary actions, grievances, appeals, and complaints.
      • Assist in the administration of information requests filed under HEERA and/or the CBAs including research, analysis, gathering information and drafting responses.
      • Provide logistical support and assist departments with document collection and review for PRA responses, subpoena responses or other document production requests.
      • Assist in researching, investigating, analyzing, and collaborating on draft responses to Unfair Practice Charges (UPC).
      • Track all grievance, complaint, information request, and UPC files, ensuring compliance with all relevant CBAs, laws, policies, and timelines.
      • Gather, prepare, and analyze technical and statistical data for use in grievance processing, mediation, arbitration, fact-finding, and other labor relations activities.
      • May serve as liaison with internal/external stakeholders to seek guidance to ensure conformance, interpretation, and consistency with Systemwide policies, and practices.
      • Prepare agendas and plan for Labor Management meetings; attend and lead LMC meetings as requested.
      • Assist in the implementation of negotiated settlement agreements and arbitration awards.
      • Assist in the administration of personnel policies, practices, technical letters, and relevant state and federal laws, including advising staff and management on interpretation and application, ensuring compliance, and identifying and developing recommendations for changes as needed.
      • Assist with investigations related to disciplinary actions or complaints. Assists in the resolution of disputes.
      • Research, gather and compile data for information requests related to discipline cases.
      • Coordinate and assist with performance improvement plans and progressive discipline processes.
      • Assist in drafting formal disciplinary actions.
      • Gather, prepare, and analyze technical and statistical data for use in employee relations activities.
      • Oversee record management for discipline cases.
      • Assist in administering various campus programs including the Telecommuting program, Performance Evaluation Program, and Volunteers Program.
      • Provide guidance to management regarding performance evaluation programs and procedures, relevant CBA language, and timelines to ensure compliance and effective performance management.
      • Advise departments regarding Volunteer Policy, conduct background checks for volunteers and maintain related records.
      • Prepares data and statistical analysis reports of Employee Relations/Labor Relations activities and other assigned projects.
      • Assists with the design, development, and facilitation of training in areas of responsibility.
      • Carry-out special projects/programs as requested.
      • Coordinate document retention for areas of responsibility.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education:  Bachelor’s degree from an accredited college or university with an emphasis in human resources, public administration, business administration, or a related field OR a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

      Experience:  Full-time equivalent of three years progressively responsible directly related work experience that demonstrates the ability to perform the essential functions of the position.

    • Preferred Qualifications

      • Experience in a complex public sector, academic, or human resources environment highly desirable.
      • Experience in a union environment with multiple collective bargaining agreements.
      • Knowledge of and experience with CSU collective bargaining agreements, policies, procedures, and practices.
    • Knowledge, Skills, Abilities

      • Demonstrated ability to independently analyze and make decisions and recommendations regarding programs, procedures, and operations with regard to areas of responsibility. Ability to analyze, interpret, apply, and explain various complex and specialized programs, policies and procedures to various members of the campus community.
      • Demonstrated ability to understand problems from a broader perspective, anticipate the impact, analyze, develop and offer solutions on a wide variety of policies and procedures where specific guidelines do not exist.
      • Demonstrated ability to communicate effectively in a broad range of circumstances including interpersonal contacts that may be highly sensitive, potentially volatile or emotional, and/or confidential in nature.
      • Strong interpersonal skills with the ability to inspire trust and confidence among colleagues, staff, faculty, and management; to work in harmony with a wide range of campus and CSU system personnel; and to serve as a member of a larger team whose purpose is to advance the mission of CSU Stanislaus.
      • Highly effective organizational skills and customer service, team-oriented, collaborative work style approach in carrying out assignments.
      • Demonstrated ability to independently coordinate and provide administrative, operational and technical support for complex University programs for all campus employees including administration, staff, faculty and students.
      • Demonstrated ability to independently prioritize, plan and organize multiple responsibilities, including setting and meeting deadlines, multi-tasking and adjusting to changing priorities in a sometimes-stressful environment.
      • Demonstrated technical literacy with standard office computers and software, including proficiency with Word, Excel, PowerPoint, electronic mail, electronic scheduling; web publishing and internet communication software; PeopleSoft.
      • Demonstrated ability to communicate clearly and effectively, both orally and in writing; including ability to independently draft and compose written correspondence and reports with thorough knowledge of English grammar, punctuation, and spelling, including good proofreading and editing skills.
      • Ability to develop, coordinate and present training in areas of responsibility.
      • Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands.
      • Demonstrated ability to make independent decisions; maintain strict confidentiality and to exercise considerable discretion diplomacy and exercise sound judgment.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
    • Salary Range
    • Anticipated salary will be $4,464 – $5,132 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full CAS II range: $4,464 - $10,180 per month)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary (see bargaining unit: C99)

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER DECEMBER 8, 2022 (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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