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Director of Payroll Operations

Apply now Job no: 521632
Department: Human Resources
Work type: Management (MPP)
Location: Stanislaus - Turlock
Categories: MPP, At-Will, Full Time, Human Resources, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

    • Position Summary
    • Full-time position under the Management Personnel Plan (MPP) available on or after January 3, 2023 in Human Resources.



      Under the supervision of the Senior AVP, the Director of Payroll Operations provides leadership for campus Payroll Operations and is responsible for all daily operational functions of the payroll unit including hiring, counseling, training, evaluating, assignments of daily workload to payroll technicians in preparation and processing of payroll transactions; interpreting rules, regulations and policies included in the State Controllers’ Office (SCO) Payroll Procedures Manual and the Personnel Information Management Systems database (PIMS); ensuring quality control of payroll transactions by auditing transactions on a routine basis. The incumbent of this position possesses a strong technical base which is used as a resource by the other technicians. 

    • Job Duties
    • Duties include but are not limited to:
      • Select and evaluate payroll staff.
      • Oversee the training of new staff on all payroll processing procedures and functions. Provide technical assistance to other staff when needed.
      • Provide planning, project coordination, and the organization and leadership to all daily, monthly, and yearly activities in the Payroll Office.
      • Oversee the assignment of appropriate daily workload to staff, establish priorities and monitor progress toward goals and deadlines.
      • Supervise and provide guidance and direction to payroll staff to remain in compliance with all policies and procedures including meet and confer regarding potential disciplinary actions.
      • Determine approval of leave requests, including LOA without pay, or overtime based on the operational needs of the department.
      • Serve as technical and operational supervisor in the Payroll Office on all payroll transactions. Provide technical assistance to Human Resources and Faculty Affairs on matters involving payroll processing and accounts receivables.
      • Ensure Time and Labor, Absence Management, Employee Self-Service (PeopleSoft/Oracle modules) performs as expected, test all new functionality, patches and fixes, maintain table setup.
      • Ensure records are properly maintained in accordance with prescribed rules regarding confidentiality and retention.
      • Oversee, and review for accuracy and timeliness of Personnel/Payroll Transactions (PPTs) to be entered in the Personnel Information Management Systems (PIMS) database.
      • Audit processing correction of errors and discrepancies by analyzing data, searching records, contacting employees, conferring with Human Resources or Faculty Affairs regarding transactions, the intent of technical letters, Circular Letters, collective bargaining agreements and other pertinent guidelines/instructions, and reconciling data with the State Controller’s Office (SCO).
      • Review and interpret the constantly changing rules, regulations, policies as set forth in CSU collective bargaining agreements, SCO Payroll Procedures Manual, PIMS, Chancellor’s Office directives and coded memorandum, SCO Personnel, Payroll and Leave Accounting Letters, California State Administrative Manual, CalPERS circular letters and requirements and federal and state laws and guidelines.
      • Review and analyze all aspects of the payroll processes; recommend and implement updated policies and procedures as necessary. Ensure communication to campus community about updated procedures.
      • Serve as campus liaison to State Controller’s Office, HRM campus administrators and other campus administrators regarding all payroll policies, procedures, training, testing, tickets, processing guidelines and transactions or deduction issues. 
      • Participate in regular meetings with HREOC team and HREOC Senior Leadership Team to provide updates, discuss projects, new programs, staff and budget issues; to plan, troubleshoot and resolve issues. Work closely with the managers of HREOC to coordinate programs and operations.
      • Support the Senior AVP to provide yearly progress updates for related strategic plan goals and objectives.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education:  Bachelor’s degree from an accredited college or university with an emphasis in human resources, public administration, business administration, accounting, finance or a related field OR a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

      Experience:  Equivalent to three years of increasingly responsible experience in leading/training, preparing and processing complicated or problematic payroll and personnel related transactions in an educational environment; hands on experience with enterprise resource planning systems such as CMS/PeopleSoft with HR modules. Must have prior supervisory experience and have experience working with the Uniform State Payroll Procedures Manual, PIMS, State Controller’s administrative manuals and guidelines, the Public Employee’s Retirement System Manual, Executive Orders published by the Chancellor’s Office, applicable state and federal laws, educational codes and collective bargaining agreements.

    • Preferred Qualifications

      • Experience with PIMS and SCO payroll processing.
      • CSU payroll/personnel/benefits procedures.
      • Experience with PeopleSoft Human Resources/Payroll systems involving data entry and reconciliation.
      • Experience with data entry and processing payroll & benefits in an educational, city, county, or state environment.
    • Knowledge, Skills, Abilities

      • Demonstrated experience in successfully leading others, training and scheduling workload and assignments.
      • Comprehensive knowledge of general office methods, practices, and procedures.
      • Comprehensive knowledge of CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements including but not limited to the Uniform State Payroll Procedures Manual, Personnel Information Management System, CalPERS Manual, Executive Orders, and Technical Letters published by the Chancellor’s Office.
      • Ability to select, apply, and clearly and concisely explain a wide variety of complex policies, procedures, guidelines, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines.
      • Ability to independently draft, and satisfactorily prepare and reconcile pay and personnel transaction reports of staffing, classifications, and employee deductions and salary patterns.
      • Ability to organize work, set priorities, and meet critical deadlines; work independently.
      • Ability to maintain a high level of confidentiality with all data and sensitive materials.
      • Ability to research, analyze, explore solutions, and present complex concepts and analysis to make recommendations for changes to existing processes and procedures; make sound decisions and recommendations regarding payroll activities.
      • Ability to prepare and implement training programs for others on payroll, personnel, and benefit transactions.
      • Ability to use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
      • Ability to perform advanced arithmetical calculations, rapidly and accurately work with numbers, names, codes and symbols.
      • Ability to audit and reconcile data; interpret and apply written rules and regulations; review detailed numerical records of transactions to identify, trace, and correct processing errors.
      • Ability to establish and maintain cooperative working relationships; communicate effectively orally and in writing; possess excellent interpersonal skills with a demonstrated ability to work with the general public, a diverse group of faculty, staff, students, and internal department teams.
      • Ability to exercise tact, courtesy, and good judgment in responding to others.
      • Ability to perform advanced mathematical calculations.
      • Ability to accurately enter data.
      • Ability to follow oral and written instructions.
      • Ability to read and write at a level appropriate to the position; prepare professional written correspondence.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
      https://calstate.policystat.com/policy/9779821/latest/
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary (Bargaining Unit: M80/MPP): CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER DECEMBER 8, 2022. (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

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