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HR Business Systems Analyst

Apply now Job no: 520883
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Probationary, Full Time, Human Resources, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

    • Position Summary
    • Classified as: Confidential Technology Support I or II (depending on the qualifications of the successful finalist)

      Full-time position available on or after January 3, 2023 in Human Resources.



      Under general direction of the Director of Organizational Development & HR Systems, this position provides a full range of technical analysis on HR system related projects and support of existing HR systems including modifications, customizations, upgrades, adoption of new functionality, complex reporting, and analytical use of data stored in HR systems. The Analyst will perform complex technical, and analytical work in support of general human resources functions and supporting systems in relation to the development, maintenance and effective utilization of all automated systems used for HR data collection and analysis. The analyst will serve as a liaison between business stakeholders and the IT function, leveraging expertise in business analysis and experience with HR systems to recommend and implement solutions that enable the organization to achieve its goals. This position performs work of a confidential nature in support of data and reports in respect to meet and confer, which may include interpreting and/or implementing Collective Bargaining Agreements (CBA’s), laws, rules, and policies in coordination with appropriate HR Administrator(s).

      The Confidential Technology Support Level I position is non-exempt. Incumbents at this level will work under direct supervision and are able to demonstrate a basic understanding of the standard principles and terminology associated with the position, address common problems of limited scope, and demonstrate work-ready communication skills.

      The Confidential Technology Support Level II position is exempt. Incumbents at this level will work under general supervision and possess the experience to be fully proficient in performing most or all the work assignments independently while applying judgement to solve a wide range of human resources-related inquiries using effective communication and listening skills.

      The position will be hired at the appropriate level based on the qualifications of the successful candidate.



    • Job Duties
    • Duties include but are not limited to:
      • Serve as an HR Subject Matter Expert (SME)/Campus Configurations Administrator (CCA) and provide functional, technical, and administrative support for the development, testing, operation, and maintenance of human resources systems. Functionality and upgrades to include but not limited to, PeopleSoft/Oracle, CHRS Recruiting (PageUp), CSU Learn (SumTotal), I9 Tracker, and Accurate Background.
      • Participate in the implementation of new modules, integrations, configurations, and functionality, serving as a SME on associated project teams. Participate fully and provide campus recommendations on related workgroup calls.
      • Provide expertise for systemwide and campus CMS-HR implementations/upgrades and work closely with HR and technical teams to gather requirements, design and implement solutions, conduct end to end testing processes, and work with stakeholders to ensure successful release and adoption of HR-related technology.
      • Use analytical expertise and HR knowledge to deliver critical data needed for a variety of management purposes.
      • Maintain permissions and security to systems in accordance with campus and systemwide security and data privacy guidelines. Design dashboards & analytics and validate data to ensure data privacy and security principles.
      • Gather, research, and analyze HR information. Create and modify HRIS queries, report specifications, and test/validate the results. Prepare reports, charts, and summaries with direct responsibility for accuracy and consistency of information. Create databases, records and files as required for effective personnel functions. Ensure the delivery of accurate and timely data to campus as needed.
      • Participate in cross functional projects and enhancements with other HR areas such as staffing/recruitment, benefits, compensation, absence management, time and labor, payroll, and other HR core functions.
      • Create and maintain process documentation, job guides, templates, and reference materials supporting the HRIS platform; maintain quality standards and procedures for the HRIS system.
      • Audit systems as needed to ensure data integrity. Provide cleanup reports to staff monthly.
      • Perform any required mass updates to HR systems.
      • Serve as a backup to the Sr. Business Systems Analyst, providing support as required and needed.
      • Serve as backup to the CSU Learn Administrator as needed in supporting the day to day tasks associated with the administration of CSU Learn.
      • Provide first level troubleshooting support to HR and campus customers for CMS-HR, CHRS Recruiting (PageUp) and CSU Learn. Work closely with IT, as needed, to update or troubleshoot issues within CMS-HR and PageUp needing escalation. Provide detailed descriptions of problems, test possible fixes and propose configuration changes when appropriate. Provide input to management on solutions to business process redesigns.
      • Serve as point of contact for ServiceNow incident tickets with the CO – submit new incident tickets and monitor progress.
      • Act as HR systems liaison with Information Technology Services (ITS) department for HR and campus user functional needs.
      • Provide functional support and training to campus departments with procedures and processes in the use of HR Technology systems, equipment, and software; determine training needs and priorities of user group constituents.
      • Coordinate/maintain security access for HRIS and other HR systems.
      • Design and maintain websites and pages associated with HR systems.
      • Document business processes and procedures and ensure ongoing maintenance of documents.
      • Support testing cycle by serving as the lead in troubleshooting issues that arise by the testers; handoff issues to the appropriate person/group for resolution; complete testing on any assigned test scripts; ensure testing system is kept current with testing statuses.
      • Create end user training guides and training materials (presentations, cheat sheets, video tutorials, etc.).
      • Schedule and coordinate training sessions for end user implementation and ongoing as needed.
      • Support other HRM related systems and projects.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education:  Bachelor's degree from an accredited college or university with an emphasis in human resources, computer science, information systems, educational technology, psychology, public administration, or a related field, OR a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

      Experience:  Full-time equivalent of one year of directly related work experience, which has provided exposure to computer programming and software development, systems administration, information processing, systems analysis, technical information equipment and systems, and/or application program packages and related technical functions.

    • Preferred Qualifications

      • Full-time equivalent of three years of directly related work experience, which has provided exposure to computer programming and software development, systems administration, information processing, systems analysis, technical information equipment and systems, and/or application program packages and related technical functions.
      • Working knowledge of CSU employment policies and procedures.
      • Human Resources experience in a public sector/higher education environment.
      • Functional knowledge of HRIS systems including Oracle/PeopleSoft HCM and PageUp.
      • Demonstrated experience with more complex spreadsheets, relational databases, and data query tools.
      • Experience with reporting environments and developing reports and dashboards using Oracle/PeopleSoft, Tableau, or other tools.
      • Experience with utilizing an Application Tracking System (ATS) and an HRIS system/database in some capacity (data administrator or coordinator, etc.).
      • Technical fluency with Microsoft Office Suite; Office 365; SharePoint sites; Oracle-PeopleSoft or equivalent student, HR and/or financial information systems; intranet drives; and internet browsers.
      • Working knowledge of lean process improvement methodologies.
      • Excellent organizational and project management skills.
    • Knowledge, Skills, Abilities

      • Strong analytical skills & ability to understand and troubleshoot complex system issues.
      • Excellent problem-solving skills, including the ability to work independently, determine the most effective approach to gathering and reporting needed information and troubleshoot problems.
      • Demonstrated project and time management skills. Ability to work effectively in a fast-paced environment and manage multiple projects and shifting priorities.
      • Desire and ability to quickly learn and implement new technologies.
      • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
      • Ability to establish and maintain effective working relationships with all members of the campus community and external contacts.
      • Ability to reason logically and make appropriate recommendations, carry out recommendations thru to implementation.
      • Strong organizational skills and customer service, team-oriented collaborative work style approach in carrying out assignments.
      • Strong interpersonal skills and ability to work well with a wide range of campus personnel, to engage trust, and to serve as a member of a larger team.
      • Ability to handle highly sensitive materials and situations, to include confidential files; ability to maintain strict confidentiality and to exercise complete discretion, diplomacy, and good judgment.
      • Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines.
      • Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases (including database query and applicant tracking systems), Internet, as well as online calendaring and email.
      • Demonstrated ability to draft and compose written correspondence and reports with thorough knowledge of English grammar, punctuation, and spelling, as well as good proofreading and editing skills.
      • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
      • Demonstrated ability to pay close attention to detail and identify, trace and correct errors.
      • Ability to organize material and information in a systematic way to optimize efficiency; troubleshoot technology problems using knowledge of error messages and operating system basics; and work with frequent distractions and achieve required work results.
      • Excellent communication skills with the ability to effectively communicate information in a clear and understandable manner, in multiple modes, on video, verbally and in writing.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
      https://calstate.policystat.com/policy/9779821/latest/
    • Salary Range
    •   Salary and skill level will depend on the qualifications of the successful finalist. (Full CTS I range: $3,500 - $7,276 per month. Full CTS II range: $4,000 - $11,287 per month.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary (Bargaining Unit C99): CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER DECEMBER 7, 2022. (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

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