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Library Services Specialist, Acquisitions/Subscriptions

Apply now Job no: 517488
Department: Academic Affairs
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library

    • Position Summary
    • (Classified as: Library Services Specialist II)

      Full-time position available on or after October 17, 2022 in Library Services.


      Under the general direction of the Dean of Library Services and day-to-day lead work direction of the librarians in Library Technical Services, this performs acquisition functions, subscription services and materials processing functions.

    • Job Duties
    • Duties include but are not limited to:
      • Perform pre-order search and research for the acquisition of new library materials in various formats (monographs, serials, music scores, media materials and other print and non-print materials).
      • Review, select, and export bibliographic records to the library’s online unified system (currently ExLibris Alma); create online order records and associated holdings records; dispatch orders to appropriate vendors/publishers.
      • Examine library materials received from vendors/publishers; review line items of invoices; receive and invoice items on the library's online unified system.
      • Contact, correspond and rectify errors with vendors/publishers.
      • Monitor publication and renewal status of library subscriptions (standing order and periodicals); claim and renew subscriptions; inform liaison librarians of change of status.
      • Maintain acquisition and subscription work routines, procedures and statistics.
      • Perform and/or oversee the process of receiving, check-in, and physical processing of newly received government publications. Train and oversee the work completed by student assistants.
      • Perform physical maintenance of the government documents collection as needed.
      • Assist with the management of library’s Federal Depository Library Program (FDLP) profile, including submitting online selection and deselection decisions; issuing claims; offering discarded items according to FDLP guidelines.
      • Perform and/or oversee the performance of physical processing and preparation of newly cataloged and re-cataloged library materials in various formats (books, video and audio cassettes, video DVDs, microfilm, microfiche, floppy discs, compact discs, slides, music scores, etc.).
      • Train and lead work completed by student assistants.
      • Perform and/or oversee the performance of special processing as needed (such as design acknowledgement book plates for gift items; apply in-house binding for paperback materials).
      • Perform in-house mending and preservation of library materials.
      • Perform preservation processing for Special Collections materials. 
      • Manage processing area following safety guidelines and practices.
      • Maintain and update processing manuals, procedures and statistics.
      • Assist with planning and carrying out special projects pertaining to the maintenance of library collections.
      • Assist with hiring, training, and supervising student assistants.
      • Assist in developing and maintaining written work routines, procedures, and student training manuals.
      • Recommend and implement practices for the improvement of workflow and unit operation.
      • Attend work and work-related trainings.
      • Attend unit and library meetings.
      • Other related duties as assigned.
    • Minimum Qualifications
    • Education:  High school diploma or equivalent.

      Experience:  Three years of progressively responsible related library and/or clerical experience or an equivalent combination of experience and education. A bachelor’s degree in job related field may be substituted for one year of experience.

    • Preferred Qualifications

      • Related experience in an academic library.
      • Working experience in using an online integrated system.
    • Knowledge, Skills, Abilities

      • General knowledge of library policies and procedures and more specific knowledge of policies and procedures and work methods pertaining to the assigned functional area and work unit.
      • Ability to interpret library unit’s policies and procedures and apply them accurately in performing work functions, as well as the ability to evaluate procedures and recommend changes.
      • Full proficiency in all technical aspects of work assignments including a thorough knowledge of functional area policies and procedures and applicable work methods.
      • Working knowledge of library terms and bibliographic formats and structures, including the ability to conduct a simple bibliographic search.
      • General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records.
      • Working knowledge of the institution’s and library’s policies and practices associated with ethical use of and access to library and on-line resources.
      • Basic knowledge of national standards and guidelines pertaining to libraries, including working knowledge of institution’s standards pertaining to copyright and intellectual property protection and the ability to source and apply such policies and standards to avoid potential violations.
      • Knowledge of basic library research methodology and the ability to use it.
      • Full proficiency in the use of automated library system(s) and subsystem(s) pertaining to functional area.
      • Ability to access various on-line resources and databases used within the library and to use their standard features to perform technical work and/or assist patrons.
        Ability to fully utilize standard and non-standard features of various on-line resources and standard desktop software packages, such as work processing and spreadsheets, to perform technical work or assist patrons.
      • Demonstrated problem solving and research skills to address standard and non-standard work problems.
      • General knowledge of library accounting and budget procedures, including the ability to perform arithmetic operations to track and monitor vendor accounts and budgets.
      • Demonstrated ability to compile and present information in an organized manner.
      • Effective communication skills, including the ability to work with the public and assist patrons with basic inquiries and direct them appropriately in locating and using library materials and inform them of applicable library policies and procedures. Effective communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources.
      • Ability to effectively provide lead work direction and training to student workers and an understanding of employment and payroll procedures related to student workers.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
    • Salary Range
    • Anticipated salary will be $3,551 – $3,700 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full [Classification Name here] range: $3,551 - $6,402 per month)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER OCTOBER 3, 2022.  (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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