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HR Organization Specialist

Apply now Job no: 509434
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Temporary, Full Time, Human Resources

    • Position Summary
    • (Classified as: Confidential Administrative Support, PSL I)

      Full-time temporary position available on or after March 2, 2022 and ending on or before March 1, 2023 in Human Resources. {Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.)

       



      Under the general supervision of the Organizational Development & Programs Manager, this position provides a full range of on-going program support to the office of Human Resources, with specific emphasis and responsibilities in the areas of organizational/professional development and HR program support. This position performs work of a confidential nature in support of meet and confer and collective bargaining matters.

    • Job Duties
    • Duties include but are not limited to:
      • Coordination of the MPP 360 assessment program.
      • Maintenance of the professional development web page; keep up to date with current training opportunities; create additional content, including toolkits and learning paths, as needed; maintain professional development Google training calendar.
      • Serve as backup for CSU Learn system administration.
      • Comprehensive tracking and reporting out of professional development attendance and metrics.
      • Administer campus participation in the CO cross collaboration course program.
      • Coordinate campus participation in the CO administered Principle of Supervision course.
      • Lead the coordination of campus participation in CSU’s Got Talent webcasts.
      • Lead the administration and coordination of the annual Guiding Discovery for Personal Leadership and Workplace Effectiveness (GDPLWE) program.
      • Participate on future Staff Professional Development Day planning committees; lead the coordination of planning activities.
      • Administer campus participation in the Great Colleges to Work for survey program.
      • Research and administer campus climate surveys.
      • Administer annual professional development and training assessment survey to campus.
      • Lead the creation and coordination of an on-campus book club.
      • Assist with the coordination and planning of professional development activities/events including the development of associated materials, logistics, surveys, and contract review.
      • Participate on joint apprentice sub-committee; coordinate any HR related tasks.
      • Process performance evaluation reminders and enter completed/received performance evaluations in to HRIS system; track professional development goals listed on reviews and provide assessment of needs and analysis by campus and division.
      • Assist with HR metrics and dashboard as needed.
      • Lead website migration project for the HR unit.
      • Other duties as assigned in support of the HR Unit.
    • Minimum Qualifications
    • EDUCATION: Bachelor's degree from an accredited college or university with an emphasis in Business/Public Administration, Human Resources Management, Organizational Development or related degree. Equivalent training and/or work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs may be substituted on a year for year basis.

      EXPERIENCE: A minimum of two (2) full-time equivalent years of directly related work experience, which has provided exposure to program support in HR office administration, training, and professional development.

    • Preferred Qualifications

      • Full-time equivalence of two years or more of HR experience in a public sector/higher education human resources environment.
      • Experience utilizing an HRIS system/database in some capacity (data administrator or coordinator, etc.).
      • Demonstrated ability to draft and compose written correspondence and reports with thorough mastery of English grammar, punctuation, and spelling, including good proofreading and editing skills, at a level required of this position.
      • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment.
      • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
      • Ability to analyze data and make accurate projections.
      • Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands.
      • Demonstrated ability to initiate necessary actions, remain flexible, coordinate many activities simultaneously, and handle requests expeditiously using appropriate, mature judgment.
    • Knowledge, Skills, Abilities

      • Working knowledge of the principles of organization, administration, and management.
      • Ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.
      • Ability to exercise personal initiative and independent judgment within the scope of the assigned duties.
      • Ability to understand and apply the principles, concepts, and work processes, laws, rules and union contract materials pertinent to the professional operations of a HR office; ability to gather and analyze data.
      • Ability to reason logically and make appropriate recommendations, carry out recommendations thru to implementation.
      • Strong organizational and customer service skills, team-oriented collaborative work style approach in carrying out assignments.
      • Strong interpersonal skills and ability to work well with a wide range of campus personnel, to engage trust, and to serve as a member of a larger team.
      • Ability to handle highly sensitive materials and situations, to include confidential files; ability to maintain strict confidentiality and to exercise complete discretion, diplomacy, and good judgment.
      • Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines.
      • Intermediate to advanced level computer knowledge and skills (e.g. Outlook, Microsoft Office, HR relational database, applicant tracking software, website design/layout).
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
      https://calstate.policystat.com/policy/9779821/latest/
    • Salary Range
    • Anticipated salary will be $4,058 – $5,275 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,058 - $6,922 per month)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary (see unit: C99): CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • JANUARY 26, 2022

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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