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Manager, Procurement & Contract Services

Apply now Job no: 503920
Department: Financial Services
Work type: Management (MPP)
Location: Stanislaus - Turlock
Categories: MPP, Administrative, At-Will, Full Time

    • Job Duties
    • Duties include but are not limited to:
      • Procurement and contracting officer in support of the University and its auxiliaries.
      • Develop, interpret and apply policies, guidelines, and procedures. Ensure compliance with all standards and regulations of the CSU and state of California. Minimize risk exposure to campus and its auxiliary organizations.
      • Establish and maintain an effective working relationship with campus departments and set the appropriate fiduciary, ethical and professional tone. Communicate with the budget/accounting teams to ensure availability of funds prior to contracting.
      • Manage Procurement & Contract Services staff in the procurement of materials, supplies, and services through various bidding procedures, including public works.
      • Assist with the development of procurement related projects and monitors processes to ensure successful campus-wide implementation.
      • Ensure fair and reasonable pricing in contracts and procurements. Responsible for source selection and fair and equitable treatment of suppliers and potential suppliers.
      • Perform or review internal audits as required by departmental procedures. Work with external auditors to address questions and concerns, prepare responses, resolve issues, and correct internal procedures as needed.
      • Stay apprised of, understand and communicate information regarding policies and procedures and ensure compliance with systemwide policies and procedures, SAM, CS&P, DGS, and Chancellor’s Office Reports.
      • Represent university as a secondary procurement officer (back-up to Director, Procurement & Contract Services) - attend and participate as needed in regular meetings with other CSU campus Procurement Officers in the Contracts & Procurement Officers Association (CPOA).
      • Work with staff, faculty and administrators to assist in the development, review, and revision of departmental policies and procedures.
      • Exercise delegated purchasing/contract authority to obtain goods and services to fulfill the University’s mission.
      • Provide assistance to Director in developing and implementing new purchasing initiatives including electronic commerce, on-line purchasing, and supplier management programs on campus as well as system-wide.
      • Provide contractual expertise to campus community by developing, reviewing, administering and managing contracts, MOU’s and community service learning agreements for the university and auxiliary organizations.
      • Communicate with the Chancellor’s Office and legal counsel on procurement and contractual issues.
      • Serve as the campus Disabled Veteran Business Enterprises (DVBE) and Small Business Enterprise (SBE) advocate.
      • Develop and present training to campus and its auxiliaries.
      • Oversite of campus-wide office supplies program, CSUBUY Marketplace, Amazon business and P-Card program.
      • Responsible for month-end and year-end close processes for university and auxiliaries for Procurement & Contract Services.
      • Provide day-to-day supervision of staff, including daily workload assignment and requisition sourcing.
      • Hire, train, supervise, and evaluate personnel with input from Director, Procurement & Contract Services.
      • Serve as a member of the Financial Services Management Team. Attend and participate in divisional and departmental meetings.
      • Serve on campus committees as appropriate.
      • Prepare and/or review and distribute required annual and ad-hoc reports such as the recycled products, DVBE and SBE to the CO and DGS.
      • Oversight of the implementation and testing of new systems, upgrades, and interfaces for related IT systems, assuring functional and performance needs of staff and campus community are supported.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education:  Bachelor’s degree in Business, Accounting, Supply Management, Procurement and Contract Administration, Finance or other closely related field.  Advanced degree or certification preferred.

      Experience:  Five years of recent progressively responsible practical experience, of which at least two years must have involved direct responsibility for managing a wide variety of contracts and procurements and the direct responsibility for managing a procurement department staff and its daily operations.

    • Preferred Qualifications

      • Detailed knowledge of the CSU and State regulatory and administrative documents, California Code of Regulations, Public Contract Code, and SAM desired.
      • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
      • Strong background in public contracting language desired.
      • Knowledge and background with Procurement Card program and standards.
      • Experience with eProcurement and Procure-to-Pay processes.
      • Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation.
    • Required Qualifications

      • Demonstrated knowledge of integrated ERP system such as PeopleSoft or equivalent.
      • Demonstrated knowledge of purchasing and accounting practices and terminology.
      • Demonstrated knowledge of contract management principles, practices, methods and procedures.
      • Demonstrated ability to interpret and apply federal, state, and local laws associated with various types of contracts and liability processes.
      • Knowledge of DVBE, small business, recycled goals and associated reporting procedures.
      • Ability to apply strategic thinking & creative problem-solving skills.
      • Demonstrated ability to communicate effectively and to build positive relationships with all levels of a diverse organization.
      • Demonstrated ability to work effectively and establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others.
      • Possess customer service and negotiation skills to enhance the value of procurement.
      • Demonstrated ability to independently manage and direct the day-to-day operations of a Procurement & Contracts administration department.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at: https://calstate.policystat.com/policy/9779821/latest/
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: MPP) Benefits Summary: CSU Employee Benefit Summary
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING IMMEDIATELY.
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

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