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COVID-19 Response Specialist

Apply now Job no: 500014
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Administrative, Temporary, Full Time

    • Position Summary
    • (Classified as: Confidential Administrative Support, PSL II, Exempt)

      Full-time temporary position available in Human Resources.

      Under general supervision of the Employee/Labor Relations & Compliance Manager, and working closely with the Leaves Specialist, the incumbent independently performs administrative, technical and analytical work in support of the university’s COVID-19 Response Program. In addition to administrative functions, the incumbent will research and provide analyses based on applicable state and federal laws, technical letters, executive orders, collective bargaining agreements, policies, procedures, and best practices. The incumbent will perform varied and complex work that includes doing research and analysis; providing recommendations on policy and procedure; providing guidance, training and advice; ensuring compliance; and preparing reports for areas of responsibility. Incumbent will perform work of a confidential nature in support of developing management’s positions with regard to COVID-19 Management and Response

    • Job Duties
    • Duties include but are not limited to:
      • Manage and track COVID-19 related reports using Maxient.
      • Run Maxient (COVID-19) reports in compliance with Cal OSHA reporting and tracking requirements.
      • Adhere to state and local guidelines with regard to contacting individuals who tested positive, or have been identified as close contacts, gather information, provide guidance, and track positive cases.
      • Report cases as required to the Department of Public Health, Chancellor’s Office, and update the Stan State website.
      • Work with Communications to draft campus notices regarding positive on-campus cases per federal, state, and local requirements.
      • Provide notice to individuals identified as close-contacts, provide guidance for required quarantine and isolation periods per CDC guidance which can be outside of normal working hours.
      • Notify unions in writing when a positive COVID-19 case is confirmed on campus.
      • Answer COVID-19 related questions, manage and answer calls to the COVID-19 call line, and respond to emails, and manage the Covid-reporting account.
      • Monitor the Daily Health Screenings.
      • Maintain compliance with AB 685, SB 1159, and any and all other local, state, and federal requirements.
      • Program administration of COVID-19 related leave programs.
      • Research, analyze, and recommend COVID-19 leave policies and procedures by maintaining comprehensive, up-to-date knowledge of programs, technical letters, applicable state and federal laws, policies and procedures, and collective bargaining agreements.
      • Advise, educate and counsel faculty, staff and managers on COVID-19 leaves, as applicable, ensuring all parties are appropriately notified of their rights and responsibilities and in compliance with program policies and guidelines. Develop processing guides and tracking systems; and train support staff as needed on programs and processes.
      • Work closely with Leaves Specialist to coordinate and communicate COVID-19 leaves for staff, faculty, and administrators.
      • Report and submit Workers' Compensation claims as required for COVID-19 cases.
      • Maintain confidential COVID-19 records and information.
      • Update COVID-19 website with current leave information and required notices. 
      • Other duties as assigned.
    • Minimum Qualifications
    • Education: Bachelor’s degree in business administration, public administration, or a related field. Additional years of professional related experience may be substituted for the degree on a year for year basis.

      Experience: One to three FTE years of related administrative experience.

    • Preferred Qualifications

      • Experience in a complex public sector, academic, human resources or safety and risk management environment highly desirable.
      • Experience in union environment with multiple collective bargaining agreements.
      • Experience with workers compensation programs, leaves programs, workplace health and safety issues, OSHA Requirements.
    • Required Qualifications

      • Demonstrated ability to independently analyze and make decisions and recommendations regarding programs, procedures, and operations with regard to areas of responsibility.
      • Ability to analyze, interpret, apply, and explain various complex and specialized programs, policies and procedures to administration, staff, faculty and students.
      • Demonstrated ability to understand problems from a broader perspective, anticipate the impact, analyze, develop and offer solutions on a wide variety of policies and procedures where specific guidelines do not exist.
      • Demonstrated ability to communicate effectively in a broad range of circumstances including interpersonal contacts that may be highly sensitive, potentially volatile or emotional, and/or confidential in nature.
      • Strong interpersonal skills with the ability to inspire trust and confidence among colleagues, staff, faculty, and management; to work in harmony with a wide range of campus and CSU system personnel; and to serve as a member of a larger team whose purpose is to advance the mission of CSU Stanislaus.
      • Highly effective organizational skills and customer service, team-oriented, collaborative work style approach in carrying out assignments.
      • Demonstrated ability to independently prioritize, plan and organize multiple responsibilities, including setting and meeting deadlines, multi-tasking and adjusting to changing priorities in a sometimes stressful environment;
      • Demonstrated technical literacy with standard office computers and software, including proficiency with Word, Excel, PowerPoint, electronic mail, electronic scheduling; web publishing and Internet communication software; PeopleSoft.
      • Demonstrated ability to communicate clearly and effectively, both orally and in writing; including ability to independently draft and compose written correspondence and reports with thorough knowledge of English grammar, punctuation, and spelling, including good proofreading and editing skills.
      • Ability to develop, coordinate and present training in areas of responsibility.
      • Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands.
      • Demonstrated ability to make independent decisions; maintain strict confidentiality and to exercise considerable discretion, diplomacy and exercise sound judgment. 
    • Special Conditions

      • Candidate must be willing to be on-call for any time that a COVID case is reported. Will need to monitor COVID reporting line on an on-call basis, as coordinated with supervisor. 
    • Salary Range
    • $4,233 - $9,514 per month plus excellent paid benefits.  (Anticipated salary will be $4,233 – $5,079 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


    • Application Deadline
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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