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Administrative Support Coordinator II

Apply now Job no: 498151
Department: Strat Plan,Enroll,Mgmt,Innovat
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

    • Position Summary
    • Full-time temporary position available on or after January 24, 2021 and ending on or before January 23, 2022 in Strategic Planning & Enrollment Services (SPEMI). Possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.


      Under the general direction of the Assistant Vice President, Enrollment Management, this position will provide administrative support to the AVP of Enrollment Management, Asst. Director of Admissions and Outreach Services, Asst. Director of Financial Aid and Scholarship Office and the Admissions and Outreach Services (AOS) and the Financial Aid and Scholarship Offices (FASO), including but not limited to oversight and coverage of the front counter services in AOS, coordination of travel for each of the areas, event planning, coordination of outreach efforts and events, travel requests and reconciliation, and budget maintenance. 

    • Job Duties
    • Duties include but are not limited to:
      • Provide administrative support to AVPEM and Assistant Directors in AOS and FASO.
      • Support the Admissions and Outreach, Financial Aid, and Admissions Communications units. 
      • Coordinate and reconcile travel for all staff. 
      • Coordinate all ordering for units, including ProCard purchases and reconciliation, purchase requisitions, inventory maintenance, and all other administrative support functions. 
      • Assists AVPEM and Assistant Directors with gathering of data regarding admissions, enrollment, and financial aid and creating reports, spreadsheets, graphs, and infographics. Assists with graphic design needs. 
      • Coordinates all student employment (Federal Work Study, Student Assistants, and Grad Assistants) opportunities for AOS, FASO, and AdCom. Submits job requests, monitors hiring process, completes hiring paperwork, and handles separation paperwork.
      • Monitors student submission of hours
      • Monitors student earnings and ensures we are within budget. 
      • Provide support and coordinating of all on and off campus events for AOS and FASO. Including, but not limited to, Open House, Counselor Conferences, Warrior Welcomes, Financial Aid Nights, First Gen Conference, Counselor/EAP lunches/breakfasts, etc. Some events will require coordination of virtual technologies. 
      • Assists with event marketing. 
      • Provides summary reports on expenditures to AVPEM. 
      • Reconciles all accounts. 
      • Tracks expenditures for all areas. 
      • Manages ordering of all materials and equipment for AOS, FASO, and AdCom. 
      • Other duties as assigned.
    • Minimum Qualifications
    • Education: Completion of a high school program, technical/vocational program, or their equivalents. 

      Experience: Several years of related office work experience

    • Preferred Qualifications

      • It is preferred but not required that the incumbent posses a BA Degree.
      • Demonstrates experience working in higher education.
      • Demonstrates excellent writing and communication skills.
      • Demonstrates excellent organizational skills.
      • Ability to prioritize multiple and competing work duties. 
      • Experience with virtual technologies, i.e. Instagram, InstagramLive, YouTube, Zoom. Graphic design experience.
      • Experience in MS Office suite of products.
    • Required Qualifications

      • Experience to be fully functional in all technical aspects of work assignments. 
      • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
      • Thorough mastery of English grammar, punctuation, and spelling. 
      • Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. 
      • Ability to independently handle multiple work unit priorities and projects.
      • Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. 
      • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. 
      • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 
      • Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
      • Working knowledge of budget policies and procedures.
      • Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. 
      • Ability to effectively write and present own reports.
      • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 
      • Ability to use negotiation and persuasion skills to achieve results and expedite projects.
    • Salary Range
    • $3,115 - $5,639 per month plus excellent paid benefits.  (Anticipated salary will be $3,115 – $3,738 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.

       

      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • DECEMBER 1, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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