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Graduation Advisor/Evaluator

Apply now Job no: 498141
Department: Strat Plan,Enroll,Mgmt,Innovat
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 4 - APC - Academic Professionals of California, Student Services, Temporary, Full Time

    • Position Summary
      (Classified as: Student Services Professional II)
      Full-time temporary position available on or after December 14, 2020 and ending on or before December 13, 2021 in Enrollment Services. Possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.

      Under the general supervision of the Director, the Graduation Advisor/Evaluator provides general academic advising and evaluator review on special populations of students including, but not limited to, continuing students at the Stockton campus, On-the-Cusp students, students who did not clear their degree upon graduation, Satisfactory Academic Appeal (SAP) students, and other identified students requiring individual review. The Graduation Advisor/Evaluator will communicate and solve problems with all members of the campus community concerning the student’s academic completion.

    • Job Duties
    • Duties include but are not limited to:
      • Provide academic advising and assist with appropriate course selection to meet graduation requirements to the following cohorts of students: On-the-Cusp students, students who were not awarded a degree, Satisfactory Academic Progress students, Stockton campus students, and other specific populations of students.
      • Help students select appropriate educational goals, and implement corrective measures to alleviate any academic deficiencies.
      • Conduct in-depth analysis of student skills, abilities and previous academic performance as part of program planning and pre-registration advising for these cohorts.
      • Participate in and/or develop and present workshops to students on relevant graduation success and resource topics as appropriate.
      • Responsible for assisting a large volume of students providing drop-in advising and resource information.
      • Provide presentations at the Turlock and Stockton New Student Orientations, and assist in New Student Orientation advising and registration sessions as assigned.
      • Review and evaluate academic records for applicants for graduation, determine that student has met all general education, major, minor, and/or concentration and university requirements. Work with faculty to approve and/or clarify major requirements, communicate with students and award degree as appropriate.
      • Determine undergraduate eligibility for all students seeking admission to the University. Assess records and provide course to course articulation; assess and determine credit for military and CLEP credit, interpret multiple measures for math placement.
      • Serve as on-site evaluator/advisor for the Stockton campus, and keep office hours for both undergraduate stateside students, and assist with WOW (Warriors on the Way) students as requested.
      • Serve as primary evaluator to review graduation applicants who were not awarded a degree. Retrieve student files/names from other evaluators, track students and refer to Advising Success Center Director, and/or major advisor, as appropriate. Meet with students to determine options for graduation, including review of current coursework, options for taking courses at community college, petition for University-wide exceptions, and/or other appropriate direction.
      • Maintain current knowledge of resources, majors, prerequisites, general education and graduation requirements, University procedures, rules and regulation along with other student services.
      • Maintain detailed and current records on assigned student populations.
      • Ensure the up-to-date maintenance of required documentation, web-based resources, reports and student records in accordance with university policies, government regulations and accreditation standards.
      • Assist and participate in the formulation and implementation of organizational goals and objectives.
      • Participate in regular department and component meetings.
      • Other duties as assigned.

    • Minimum Qualifications
    • Education:  Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑related field. (Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year‑for‑year basis.)

      Experience:  Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. (A master’s degree in a job‑related field may be substituted for one year of the professional experience.)
    • Preferred Qualifications

      • Earned Master’s degree or post-baccalaureate units preferred.
      • Demonstrated direct and comprehensive experience advising students in higher education.
      • Demonstrated comprehensive experience in student record evaluations.
      • Demonstrated and proficient use of PeopleSoft, and specifically degree audit.
      • Strong verbal and writing skills.
      • Ability to prioritize work, multi-task, set and meet deadlines.
    • Required Qualifications

      • Working knowledge of the practices, procedures and activities of the program to which assigned.
      • General knowledge of the methods and problems of organizational and program management.
      • General knowledge of research and interview techniques; and of the principles of individual and group behavior.
      • Ability to interpret and apply program rules and regulations.
      • Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
      • Ability to obtain factual and interpretive information through interviews.
      • Ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data.
      • Ability to advise students individually and in groups on routine matters where required;
      • Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly.
      • Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts.
      • Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned.
      • Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.

    • Salary Range
    • $4,304 - $6,120 per month plus excellent paid benefits.  (Anticipated salary will be $4,304 - – $4,735 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 4) Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • NOVEMBER 29, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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