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Accounting Technician II

Apply now Job no: 497865
Department: Financial Services
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time

    • Position Summary
    • ~REVISED END DATE~
      Full-time position available on or after December 7, 2020 for Financial Services.

      Under the general supervision of the Manager of Student Financials and Cashiering, this position will participate as a team member responsible for receiving, receipting, maintaining and analyzing records of payment transactions including all fees and amounts due to the University and its related entities. This position is a journey-level accounting technician requiring the skills necessary to perform a wide range of record keeping procedures, maintain accurate records, and analyze, problem-solve and reconcile financial transactions. In addition, this position will provide information and service to students regarding their financial accounts, use initiative and judgment, within specifications of standard practice and established guidelines, in analyzing information and determining a course of action, and assist in various duties of the student financial services department. 

    • Job Duties
    • Duties include but are not limited to:
      • Receive, receipt, reconcile and maintain very high volume payments made by cash, check, and wire transfer to the University and its related entities (University Advancement – Foundation, Associated Students, Inc., University Student Union, and Auxiliary Business Services including Warrior Card cash) and other satellite cashier locations. Reconcile related sub-system transactions from CASHNet cashiering for the daily bank deposit and investigate differences and suggest corrective action to Financial Services accounting and /or appropriate person.
      • Cash handling, sometimes of significant amounts of thousands of dollars.
      • Record payments in CASHNet cashiering system. 
      • Work cooperatively and productively as a member of a team. Provide excellent customer service to high volume of students, parents, staff, community members, and others. 
      • Work accurately and productively amidst frequent interruptions and a very high volume of work, adaptive to change (i.e. work environment, technology), to meet operational needs. 
      • Clarify and resolve proper cashiering for checks received without appropriate cashiering codes. 
      • Post payments from third party pay vendors involving contacts inside and outside the University and notify billing accounting technician of unpaid invoices monthly or more often as needed. 
      • Verify and record weekly cash deposit from University Police of currency from campus daily permit dispensers. 
      • Allocate to proper cashier parking codes (faculty, staff, MPP) the monthly SCO remittance for parking payroll deduction. 
      • Prepare and reconcile daily deposits, balance daily receipts and generate required reports to prepare daily bank deposit including verifying deposits received by satellite cashiers (Extended Education, University Police, Student Recreation Complex, Student Health Center, Residential Life Village, Library, Support Services (Mail Services & Reprographics), Associated Students, Inc., University Student Union, University Advancement – Foundation, Warrior Card). Scan checks to banks of deposit and resolve any scanning errors. Secure scanned checks in vault until appropriate destruction date, then shred. 
      • Assist with resolution of un-cleared collections (payments in suspense) and follow-up on unpaid dishonored checks on a monthly basis or more often as needed by sending past due notices or contacting debtor by telephone.
      • Disburse payroll checks for faculty, staff, and students. Disburse student refund checks returned as undeliverable by U. S. Postal Service. Contact faculty, staff and students to pick up unclaimed payroll checks. 
      • Place and release financial holds on student accounts as needed. Notify student account coordinator responsible for past due collections of delinquent accounts that need to be placed with a collection agency or with the Franchise Tax Board for tax offset. 
      • Independently respond to and resolve student and parent inquiries and other questions from campus community, faculty, staff, agencies and the public using thorough knowledge of fee assessment rules, payment deadlines, pro-rata percentages and eligibility. 
      • Direct students, parents, staff, community members to appropriate office / department as needed. 
      • Provide guidance to students needing to transfer Warrior Cash funds from Warrior Card to OIT print account. 
      • Provide guidance, direction and training to new cashiers and to satellite cashiers located in other offices or locations including resolution and correction of cashiering errors. 
      • Prepare daily, weekly, monthly, and annual reconciliations or more often as needed using database query tools. 

      Other duties as assigned.

    • Minimum Qualifications
    • Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

      Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the knowledge and abilities listed below. 

    • Preferred Qualifications

      • Demonstrated experience with the State of California and CSU rules and regulation is highly desirable. Working knowledge of governmental accounting policies and procedures. 
      • Demonstrated skill in using database programs/automated accounting systems (PeopleSoft preferred and CASHNet cashiering). 
      • Ability to speak Spanish to effectively communicate with customers in person or by phone is helpful but not required.
    • Required Qualifications

      • Thorough knowledge and understanding of financial record-keeping, mathematical and general office methods, procedures, and practices.
      • Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
      • Ability to compute and post numbers rapidly and accurately. 
      • Ability to maintain files and records; identify, trace, and correct errors. 
      • Ability to follow directions; interpret and apply written rules and regulations. 
      • Ability to establish and maintain effective working relationships with others.
      • Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. 
      • Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems (such as student accounting, cashiering and student financial aid).
      • Ability to read and write English at a level appropriate to the position.
      • Ability to apply accounting procedures and practices to the analysis of basic accounting problems. 
      • Ability to analyze and interpret accounting data. 
      • Ability to apply problem solving techniques in finding solutions to basic accounting problems. 
      • Ability to understand and apply applicable rules, regulations, policies, and procedures. 
      • Ability to work independently. Ability to make sound decisions and recommendations regarding accounting activities.
    • Salary Range
    • $3,010 - $5,449 per month plus excellent paid benefits.  (Anticipated salary will be $3,010 - $3,311 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.

       

      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • NOVEMBER 29, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

Advertised: Pacific Standard Time
Applications close: Pacific Standard Time

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