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University Accounting Manager

Apply now Job no: 497514
Department: Financial Services
Work type: Management (MPP)
Location: Stanislaus - Turlock
Categories: MPP, Finance/Accounting, At-Will, Full Time

    • Position Summary
    • Full-time position available on or after November 2, 2020 for Financial Services.


      Stanislaus State University is one of the 23 campuses of the California State University (CSU) system. Financial Services is responsible for the accurate and timely processing and reporting of all the university’s financial transactions and records for its state and local funds, federal grants, contracts and financial aid funds, state and non-state construction projects, and donor gifts, pledges, devices and donations. Financial Services also provides transactional processing, accounting, cash management and financial reporting services for its auxiliary 501(c) (3) corporations.

      This position includes significant responsibility for ensuring that department activities and records complies with California State University (CSU), state, NCAA and federal financial aid and grant accounting requirements under Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Generally Accepted Accounting Principles (GAAP) standards.

      Reporting to the Controller, the University Accounting Manager manages a designated portion of the day to day accounting operations of the university, supervises staffs that perform accounting transactions, reconciliations, etc., manages special projects, and serves as one of the university’s subject matter experts on university accounting and financial reporting matters, applying professional level of judgment.  The University Accounting Manager trains and supervises staff in the successful completion of their duties. The University Accounting Manager also examines, verifies, interprets, compiles, and integrates complex financial information, and prepares internal and external reports. The University Accounting Manager is responsible for employing the appropriate accounting methods and techniques in completing day-to-day accounting transactions and reconciliations, and in applying appropriate financial reporting methods in the preparation of financial reports and statements. This position requires the ability to acquire and appropriately apply knowledge of the following University systems:
      • General ledger
      • Accounts payable/disbursements
      • Billing and receivables
      • Asset management
      • Cash receipts
      • Data Warehouse query languages


    • Job Duties
    • Duties include but are not limited to:
      • Responsible for leading and supervising assigned employees in the day-to-day accounting activities for assigned set of university financial records.
      • Responsible for administering policies and managing processes for timely and appropriate accounting and financial reporting, and ensuring that deadlines are met regularly, improving processes and recommending policy changes.
      • Review and approve financial transactions, statements and reconciliations prepared by accounting staff for university, asset management records, and other assigned areas, including but not limited to journal entries, reconciliations, accounts payable disbursements; annual, quarterly and other required tax filings; monthly financial reports (SAM6, SAM7, SAM99).
      • Review and analyze accounting data for accuracy, compliance, discrepancies for monthly, quarterly and annual financial reports, SCO reporting, state agency reporting, and management reporting.
      • Manage and supervise accounts payable and travel and expense, day to day operations.
      • Communicate and monitor campus travel activities against system wide policies, oversee campus travel and expense training.
      • Daily review and post accounts payable batches.
      • Train and educate staff on appropriate tax law and application to accounts payable disbursements.
      • Oversee and participate in the training of university employees in the use of financial systems and reporting tools.
      • Guide and supervise staff to respond to questions and issues related to the assigned areas.
      • Lead and direct staff, and perform analysis to insure the proper recording and documentation of financial transactions including, but not limited to, overseeing accounting transactions for university, asset management, and other assigned areas; completing the year-end legal closing activities within the timeframe specified by the California State University; accurate and timely completion of the CO, FASB, GAAP audit and FIRMS/financial statements; reviewing, evaluating and adjusting campus goals set to meet CSU established requirements; determining methods, analytical techniques, systems and materials for the reporting function; and assessing and developing recommendations for changes in process to improve reporting functionality.
      • Prepare or oversee preparation of records to convert and reconcile accounting records from legal-based to prepare GAAP-based financial statements.
      • Conduct analysis of account use, interagency transfers, construction and other factors that will materially affect the University financial statements.
      • Coordinate and review year end reserve entries with appropriate campus constituents.
      • Determine entries for GAAP adjustments and reclassifications; prepare supporting documentation and post entries.
      • Identify and appropriately record Chancellor’s Office allocations in GAAP statements.
      • Reconcile receivables and payables between the university and auxiliaries, and record the auxiliary balances in the GAAP statements.
      • Provide information and response to questions and requests from auditors, Chancellor’s Office and university administration regarding financial records.
      • Meet all financial statement preparation and submission deadlines as directed by Chancellor’s Office.
      • Review and/or prepare State Controller's Office (SCO) and state agency reports.
      • Work with selected auditors to provide data and information needed to complete annual financial audits within the timeframe specified by the California State University.
      • Create electronic spreadsheets and queries to compile, analyze, and interpret financial data and reports.
      • Create formal and ad hoc reports in response to requests.
      • Analyze systems and processes to develop improved functionality and process flows and to recommend future system enhancements to improve reporting capabilities.
      • Review accounts maintenance in areas of responsibility (FIRMS, GAAP, IPEDS, Project, and Auxiliary Organization).
      • Oversee and participate in the testing, implementation and maintenance of general ledger software and university subsystems for upgrades, patches, new releases and new modules/subsystems (e.g. CFS General Ledger, CFS AR/Bill (accounts receivable/billing), CFS Asset Management, CFS AP (accounts payable-disbursements, refunds), CashNet (cash receipts), campus cost recovery (chargebacks).
      • Other duties as assigned.


    • Minimum Qualifications
    • Education:  Bachelor’s degree in business administration, accounting, finance or other closely related field.

      Experience:Five (5) years progressive professional accounting experience, including experience leading or taking a significant role in producing financial statements and supporting documents. Supervisory experience is required.

    • Preferred Qualifications

      • Prior work in higher education institution or governmental entity.
      • Advance degree or certification.
    • Required Qualifications

      • Strong leadership, communication (written and oral), and analytical skills.
      • Demonstrates ability to establish and maintain effective working relationships within a diverse multicultural environment.
      • Demonstrated ability to work collaboratively with accountants and non-accountants, and lead and motivate employees and colleagues.
      • Successful experience supervising and leading accounting operations.
      • Experience working successfully through audits and resolving audit findings.
      • Knowledge of generally accepted accounting principles related to the day-to-day accounting activities and preparation of financial statements for a governmental entity as well as not-for-profit entities is desired.
      • Demonstrated ability to accurately interpret and apply Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), Generally Accepted Accounting Principles (GAAP), Federal, State, California State University (CSU), and campus standards, pronouncements, principles and policies.
      • Demonstrated experience utilizing PeopleSoft administrative systems (finance, human capital management), and a variety of connected and stand-alone systems or similar accounting and reporting systems.
      • Demonstrated working knowledge and professional experience using Microsoft Office products, experience with complex spreadsheets, databases, query tools, email, laser printer, copier, and calculator; and demonstrated ability to quickly learn to effectively use the university’s systems.
      • Must be able to work independently, be self motivated, highly productive and a problem solver.
      • Demonstrated ability to change priorities when needed and meet changing and overlapping deadlines.
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: Management Personnel Plan (MPP)
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN OCTOBER 12, 2020 (Applications received after the screening date will be considered at the discretion of the university.)
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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