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Budget Analyst

Apply now Job no: 496687
Department: Athletics
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Finance/Accounting, Probationary, Full Time

    • Position Summary
    • Full time position available on or after June 1, 2020 in the Athletics Department.


      Under the general supervision of Director of Athletics, this position provides complex budget and financial analysis work required to administer the department’s finances, payroll and purchase/e-requisitions as well as donations and scholarship funds for Athletics.e.


    • Job Duties
    • Duties include but are not limited to:
      • Provide complex budget analysis work; assist in the preparation of the Athletics budget submission, mid-year budget reports, budget reduction scenarios and special event budget creation/reconciliation.
      • Assure proper recording and documentation of financial transactions; prepare, analyze, and interpret budget reports, make budget projections and examine documents for conformance to established policies and procedures: identify actual and potential problems and recommend corrective action; assist with monitoring payroll for department.
      • Prepare/assist/train Athletics staff and coaches in the preparation of travel request/travel claims; process and log the Athletics department travel requests and claims and E-reqs to working budget documents in Excel and/or Access; making copies of files as needed; assist in administration of special events of division in support of campus activities.
      • Monitor and work with staff in maintaining procedural duties appropriate chain of custody for cash handling and reconciliation to maintain good business and GAP practices. Monitor and review transactions with ABS relating to Athletics to catch problems before they occur. Work closely with coaches/staff and Financial Services to create steady cash flow for all accounts (both revenue and expenses).
      • Research Athletics scholarships accounts for discrepancies and make necessary corrections and prepare financial reports for the scholarship dollars available for awards.
      • Provide information to coaches/staff regarding accounts and provide analysis/education regarding foundation processes for revenue and expense reporting/handling/transactional activity.
      • Follow up with accounts that are in transition and/or in process to ensure that all steps are completed and that accounts are properly documented.
      • Provide instructions to coaches/staff regarding specific phases of budgets (i.e., special events, athletic general and trust accounts, etc.) and financial procedures (i.e. contracts, purchase, requisitions, travel etc.). Make recommendations to refine processes to enhance data collection, efficiencies, internal controls, procedures, and accountability.
      • Prepare monthly analysis of all donors, advertising sponsorship accounts.
      • Prepare monthly analysis of athletic accounts for coaches and staff.
      • Make budget transfers, journal entries, reviewing transactions, and the financial implications of decisions; using PeopleSoft, reconcile state general funds, state trust fund, and reconciliation of foundation accounts balances to working budget, identifying and correcting any errors that may occur and resolving problems via the application of departmental procedures for Athletics. ABS/Financial Services Account reconciliation, budget transfers, maintain account viability arid monitor proper usage and balance accounts.
      • Receive, track, monitor and ensure accurate processing of all donations that come to the Athletics Department. Ensure they are delivered to University Advancement within 24 hours and processed correctly.
      • Provide support and lead in drawing information from the various databases: Raiser’s Edge, PeopleSoft and CFS.
      • As required, review, track and provide information from the advancement Database (currently Raiser’s Edge) to Athletics Director and others in the department.
      • Create and coordinate various types of database reports for both financial and non-financial information. The clients requiring this data may be internal and external and as such, the integrity of the data presented is paramount. Typical examples of such reports are: donor list and scholarship reports. Monthly private donation summary reports, etc.
      • Campus reports; prepare/provide financial data for all audits, EADA and NCAA EADA Report.
      • Assist the Athletics Director with all budget reporting and documentation, gift receipting, program/event oversight, for financial aspects of special events such as Crab Feed, Golf Outing, Camps and Clinics, etc.
      • Other duties or projects as assigned and may include nights/weekends with advance notice.


    • Minimum Qualifications
    • Education:  Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.

      Experience:  Two years of progressively responsible professional experience in analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process.

    • Preferred Qualifications

      • Three years of progressively responsible professional experience in a financial role with duties relating to finance, budgets, purchasing, travel, analytics, procurement cards, and/or payroll.
      • Thorough knowledge of the principles of governmental budgeting and accounting and State laws relating to public administration.
      • General knowledge of the purpose, function, and fiscal organization of the campus and CSU system.
      • General knowledge of Generally Accepted Accounting Principles (GAAP).
      • Working knowledge and experience with State accounting functions and hiring processes.
      • Working knowledge of University budget policies and procedures, and hoc reporting software programs such as CFS PeopleSoft, budgeting and accounting methods, and developing business plans.
      • Demonstrated ability to take initiative and work independently to plan, organize, coordinate, and perform work in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
      • Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU.
      • Demonstrated ability to speak, write and communicate effectively.
      • Demonstrate skill and experience in the compilation, review, and monitoring of complex budgets, including making recommendations and resolving fiscal issues in the higher education setting.
      • Previous hands-on experience in governmental accounting and knowledge of University budget policies and procedures.
      • Demonstrated ability to exercise tact, courtesy, and good judgment in responding to others.
      • Demonstrated strong service orientation and the ability to manage a high volume of work, ability to maintain confidentiality of sensitive data with attention to detail and adherence to guidelines.
      • Experience in an Intercollegiate Athletics Department.
    • Required Qualifications

      • General knowledge of financial, budgetary and accounting principles and practices.
      • Working knowledge of the principles and practices of public finance, administrative, personnel fiscal management and cash-flow management.
      • Working knowledge of research techniques and statistical principles and procedures.
      • Advanced proficiency with current word processing and spreadsheet software program, web browsers, query tools, integrated financial systems and/or other types of records management systems.
      • Familiarity with the principles of position control budgetary alignment.
      • Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations.
      • Ability to write clear and concise analytical comments.
    • Salary Range
    • $3,832 - $7,394 per month plus excellent paid benefits.  (Anticipated salary will be $3,832 – $4,215 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSUEU (Unit 9)
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN MAY 19, 2020. (Applications received after the screening date will be considered at the discretion of the university.)
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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