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Administrative Analyst to the VP

Apply now Job no: 496496
Department: Strat Plan,Enroll,Mgmt,Innovat
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time

    • Position Summary
    • ~Open to CSU Stanislaus Employees Only~
      (Classified as: Administrative Analyst/Specialist I)
      Full-time position available on or after May 1, 2020 for Strategic Planning, Enrollment Management and Innovation (SPEMI).

      Under the general supervision of the Vice President, the incumbent will primarily assists, advises, and represents the Vice President by performing administrative duties of substantial scope and complexity on a day-to-day operational basis. Incumbent is responsible for understanding the priorities, strategic directions, and philosophy of the Vice President of Strategic Planning, Enrollment Management and Innovation. 

    • Job Duties
    • Duties include but are not limited to:
      • Manage Vice President's calendar, ensuring effective time management of tightly scheduled administrators. 
      • Coordinate Vice President travel plans, prepare travel requests and submit expense claims.
      • Serve as primary liaison with other campus division/departments, community colleges and external partnerships. 
      • Participate in the planning and development of Strategic Planning, Enrollment Management and Innovation (SPEMI) activities.
      • Coordinate monthly Enrollment Management Committee meetings; including agenda preparation and distribution; maintenance of committee membership roster; post meeting materials on EMC on webpage.
      • Contribute to annual publication of Book of Trends by setting up book designer contract; process payments; obtain printing/publishing quotes, organize and distribute books to internal and external recipients.
      • Assist in developing and managing reports related to campus strategic planning. 
      • Assist the Vice President in program and policy research, analysis, development, reporting, and evaluation. 
      • Filter and verify SPEMI Division documents, forms, claims, and authorizations in need of VP Approval. 
      • Assist Vice President in monitoring time reporting for all direct reports. 
      • Assist the Vice President in determining methods, policies, and procedures to achieve programmatic goals. 
      • Maintain SPEMI website postings, updates, archives and links. 
      • Facilitate hiring processes and paperwork for SPEMI; monitor SPEMI division recruitments.
      • Lead student assistants and/or clerical staff supporting related office functions.
      • Assist the Vice President on projects and initiatives related to the division and university's mission. 
      • Prepare and submit Community College Partnership Memorandums of Understandings to Procurement for approval and execution. 
      • Set up meetings for Vice President to initiate external community partnerships in support of the graduation initiative, CareerReadyU. 
      • Track and archive executed Memorandums of Understanding for CareerReadyU employer partnership agreements. 
      • Facilitate IDEAS Grant program by initiating open call in spring for proposals; coordinate administrator review of submitted project proposals; generate and distribute grant award letters.
      • Work with all VPs to maintain a calendar of support unit reviews.
      • Offer workshops to train campus wide unit heads in the development of their self-studies and familiarize them with the policies and procedures pertaining to their reviews.
      • Schedule iterative meetings related to the review process that bring together all stakeholders in a sequential manner that allows for the completion of a 2-year multi-step process. 
      • Track committee review reports/products, assess them for completeness, quality of content and accuracy. 
      • Organize a 1 to 2-day external reviewer site-visit for each department involved in a review. 
      • Develop and track review findings in electronic/database formats. 
      • Track and monitor implementation or follow-up of findings over time.
      • Maintain up-to-date Support Unit Review tracking on website. 
      • Coordinate Support Unit Review committee monthly meetings.
      • Serve as primary liaison on behalf of Support Unit Review committee and chairperson.
      • Maintain office budget and financial resources records. 
      • Responsible for the initiation, analysis, review, reporting, budget problem solving, and budget recommendations to the Vice President.
      • Oversee and approve department expenditures for the SPEMI budget.
      • Prepare base budgets for units within SPEMI Division including Financial Aid, Admissions and Outreach, Enrollment Services, and Institutional Effectiveness and Analytics.
      • Coordinate the mid-year and quarterly budget reviews. Monitor/track salary adjustments, IRPs, Reclassifications, Stipends for all SPEMI Division employees.
      • Generate and interpret annual budget reports for the Vice President. 
      • Initiate and manage budget transfers within SPEMI division.
      • Oversee and approve operating expenditures for Warriors on the Way/College Futures funding grants.
      • Set up, process and monitor annual IDEAS grant funds and expenditures. Review SPEMI Division Staff/Management Employment Requests and verify applicable funding. 
      • Prepare and process requisitions, purchase orders, work-orders, and ProCard transactions.

      Other duties as assigned.

    • Minimum Qualifications
    • Education: Bachelor’s degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.

      Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. 

    • Preferred Qualifications

      • Demonstrated experience with budgetary analysis. 
      • Strong organizational skills.
      • Demonstrated ability to work independently and deal simultaneously with multiple tasks. 
      • Bachelor's degree preferred. 
    • Required Qualifications

      • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. 
      • Working knowledge of general practices, program, and/or administrative specialty. 
      • Basic knowledge of and ability to apply fundamental concepts.
      • Working knowledge of budget policies and procedures. 
      • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. 
      • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. 
      • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. 
      • Ability to organize and plan work and projects including handling multiple priorities.
      • Ability to make independent decisions and exercise sound judgment. 
      • Ability to compile, write, and present reports related to program or administrative specialty. 
      • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. 
    • Salary Range
    • $3,288 - $6,347 per month plus excellent paid benefits.  (Anticipated salary will be $3,288 - $3,618 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSUEU (Unit 2,5,7,9)
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • APRIL 6, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382, or by calling 209-667-3572.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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