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Payroll Technician I

Apply now Job no: 496334
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Probationary, Full Time

    • Position Summary
    • Full-time position available on or after April 20, 2020 for the Human Resources, Equal Opportunity, and Compliance Department.  

      Under immediate day to day lead direction of the Payroll Manager, this position will process the payroll and personnel transactions including, but not limited to special consultants, extension pay for campus departments and emergency and hourly intermittent employees, etc. In addition, the incumbent will provide back up and assistance to Payroll Tech II’s and the Payroll Manager, as needed. 

    • Job Duties
    • Duties include but are not limited to:
      • Initiate, process and complete payroll transactions relating to: hourly intermittent, student employees, special consultants, extension and special session faculty. 
      • Process adjustments to employee pay for garnishments, judgement, dock, accounts receivable, retroactive salary or time base changes for employee types listed. 
      • Run the daily CIRS report for issued warrants; send the PIP file from CMS to SCO, and key hard copy timesheets as needed.
      • Assist student employees and hourly employees with their online self-service reporting.
      • Select, interpret and apply appropriate procedures, rules and policies based on a familiarity with the following manuals: Payroll Procedures Manual (SCO), CSU PIMS Manual, CLAS Manual, Collective Bargaining Agreements, State Controller’s Payroll, Personnel, and Leave Accounting Letters, CSU Technical Letters, State Administrative and Educational Codes, and applicable state and federal laws. 
      • Monitor hourly exceptions and errors in the self-service timesheets. 
      • Provide assistance to Payroll Manager on CMS related tasks in support of month end processing, including absence management, closing calendars and initiating processing. 
      • Perform adjustments in absence management for hourly employee separations. 
      • Perform simple analysis and research on transactions as directed by Payroll Manager.
      • Provide PIMS address updates from CMS self-service query. 
      • Assist other payroll technicians with regular payroll processing and provide backup assistance as needed. 
      • Process salary advances for delay in pay, 674 for pay request or transfers, pay adjustments, and other miscellaneous payroll transaction forms.

      Other duties as assigned.

    • Minimum Qualifications
    • Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. 

      Experience: Equivalent to one year of general administrative experience in payroll and human resources record keeping and data entry which has provided the above knowledge and abilities.

    • Preferred Qualifications

      • High school diploma. 
      • Demonstrated experience with Microsoft products, CMS PeopleSoft for Human Resources and Finance, including Time & Labor and Absence Management. 
      • Some knowledge of CSU payroll / personnel procedures. 
      • Experience with CMS PeopleSoft Human Resources Payroll systems involving data entry and reconciliation. 
      • Experience with data entry and processing payroll in an educational, city, county, or state environment. 
    • Required Qualifications

      • Working knowledge of general office methods, practices and procedures.
      • Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. 
      • Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. 
      • Ability to audit and reconcile data; interpret and apply written rules and regulations.
      • Ability to establish and maintain effective working relationships with others.
      • Ability to exercise tact, courtesy and good judgment in responding to others.
      • Ability to use current computer word processing and spreadsheet software programs.
      • Ability to perform mathematical calculations; accurately enter data.
      • Ability to follow oral and written instructions.
      • Ability to communicate effectively with others.
      • Ability to read and write at a level appropriate to the position.
    • Salary Range
    • $2,791 - $5,053 per month plus excellent paid benefits.  (Anticipated salary will be $2,791- $3,070 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience.  As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSUEU (Unit 2,5,7,9)
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • April 1, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382, or by calling 209-667-3572.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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