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Administrative Support Assistant II

Apply now Job no: 496327
Department: Coll of Arts, Hum, Soc Science
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time

    • Position Summary
    • Part-time (18 hours a week) temporary, position available on or after April 20, 2020 and ending on or before August 31, 2020 in Agriculture Department - USDA Hispanic Serving Institution Grant. Possibility of reappointment based on budget, department needs, and job performance.

      Serving under the lead direction of the Rolland Starn Endowed Chair of Agriculture, this position will provide administrative support and exceptional customer service for the Agriculture Program on a USDA-HSI grant funded project in the Agriculture program. This position requires an individual capable of performing administrative and clerical duties at the highest level of quality within the context of an extensive range of diverse administrative and outreach responsibilities, multiple priorities, important deadlines with highly-visible results.

    • Job Duties
    • Duties include but are not limited to:
      • Provide administrative support for USDA-HSI grant activities (Summer LEADS camps and STAR).
      • Prepare correspondence and other documents including data on project participants
      • Assist in the hiring process and procedures for student assistants for grant supported faculty supervised projects. Serves as the contact with the Human Resources/Payroll office.
      • Promote grant activities through outreach events and electronic media.
      • Assist with project purchasing, delivery, and storage; acts as liaison with suppliers and vendors.
      • Assist with preparation of travel requests and process claims for faculty on grant related activities.
      • Assist with maintaining grant related budget management for funding agencies, preparation, and maintenance of spreadsheets for budget reporting.
      • Serve as main HSI project contact and handle or redirect all inquiries in person, by phone and email.
      • Create and maintain standard and electronic records, files, and record keeping systems on grant activities and grant program.
      • Provide administrative support and prepare all documents for outreach events including Ag Teachers Workshops.
      • Network with local high schools and community colleges and provide program information to potential students for grant funded activities (STAR and LEADS).
      • Assist with the coordination of summer grant-funded activities (STAR and LEADS)
      • Assist with the coordination and processing of transportation and hospitality for grant activities, including LEADS, student trips and field trips.
      • Assist with the development of materials and coordinate schedules for recruitment of summer camp participants/new students.
      • Assist with the development and composing of promotional materials for grant funded activities, including summer LEADS camp and STAR recruitment.

      Other duties as assigned.

    • Minimum Qualifications
    • Education:  Completion of a high school program or its equivalent.

      Experience: 
      Some experience in an office environment.

    • Preferred Qualifications

      • Proficiency using oral and written Spanish.
        Bachelor’s degree or coursework in agriculture or related fields and/or equivalent training/administrative work experience in an academic institution.
        Previous related administrative support experience in an academic department preferred.
        Experience working with grant projects and writing grant reports. Experience in data collection for reporting purposes.
        Technological and computing competency including but not limited to Word, Excel, PowerPoint, Outlook, Brio, and PeopleSoft.
        Ability to maintain discretion and judgment regarding sensitive information.
        Excellent oral and written communication skills. Demonstrated ability in the use of proper English grammar, punctuation, and spelling, as well as proofreading and editing skills.
        Prior experience working with the diverse groups present in a university or community college environment including administration, faculty, staff, and students.
        Knowledge of agriculture and agriculture youth organizations such as FFA and 4-H and the ability to work with them.

    • Required Qualifications

      • Experience and proficiency in performing most or all work assignments.
      • General working knowledge of applicable university infrastructure, policies, and procedures
      • Thorough knowledge of office methods, procedures, and practices.
      • Ability to use standard office equipment and quickly learn new office support technology systems and software packages is a prerequisite. Typing and keyboard skills.
      • Fluency in using standard word processing and related computer software packages.•
      • Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
      • Thorough knowledge of English grammar, punctuation, and spelling.
      • Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
      • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
      • Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
      • Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
      • Demonstrated competence in effectively presenting standard information in writing.
      • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

    • License or Certifications

      • Driver's licence

    • Salary Range
    • $1,218 - $2,066 per month.  (Anticipated salary will be $1,218 – $1,340 per month, depending on the qualifications of the successful finalist.)
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.

       

      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • APRIL 6, 2020
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.


      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    •  
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

       

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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