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Circulation and Stacks Specialist

Apply now Job no: 496195
Department: Academic Affairs
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Library, Full Time, Temporary

    • Position Summary
      (Classified as: Library Services Specialist II)

      Full-time temporary position available on or after April 1, 2021 and ending on or before March 31, 2022 in the Library. (Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.)

      Under the general supervision of the Dean, and day to day lead direction of the Librarian and Circulation Coordinator, this position is a member of the Library Circulation unit and is responsible for a range of public services functions, including opening and closing of the Library, assisting library patrons, leading the work of circulation student assistants, and general coordination of Circulation operation in the absence of other Circulation staff members. As the Stacks Specialist, the incumbent coordinates all functions pertaining to library stack maintenance (including shelving, shelf-reading, shifting of library materials, etc.). This position is one of the two Circulation positions assigned to work night and weekend shifts.

    • Job Duties
      • Duties include but are not limited to:
      • Open and close the library.
      • Use the Circulation module of the library integrated system to check-out and check-in library materials (books, periodicals, reserve items, DVDs, etc.) and equipment (laptops, headphones, chargers, and cables) with machine-readable records. Follow circulation policies for manual charging, discharging, and recalling of other library materials without machine-readable records.
      • Assist patrons in the use of the library catalog, including holds, recalls, renewals and questions about individual titles and the use of the library’s Web site.
      • Share the responsibility of the day-to-day operating procedures for the circulation department and its functions within the library (e.g., paging library materials and supervising shelving and re-shelving of library materials).
      • Share the responsibility for training, assigning, and monitoring the work of circulation, student assistants, backup support for tasks handled by circulation co-workers.
      • Initiate CSU+ resource sharing notices in the library’s online circulation system; print, retrieve, process, categorize, sort, and pack CSU+ materials for delivery via the contracted courier.
      • Keep daily statistics of library traffic, usage, and transactions.
      • Register patrons and input notes in patron records concerning personal information, charges, holds, etc. in the library integrated system.
      • Answer general library questions either by telephone or in person by using a wide knowledge of policies to evaluate and generate solutions, distinguishing between circulation technical problems and those needing referrals to another person or area.
      • Notify faculty members of the status of requested items via e-mail and inter-office mail. Contact patrons when items are ready for pick up.
      • Assist patrons in the use of equipment such as microform reader/printers, copy machines, and audio and visual equipment.
      • Log statistics, generate and compile statistical reports as needed.
      • Perform basic maintenance of library equipment; troubleshoot and resolve minor equipment issues (public printers, copy machines, reader/printers, TVs, VCRs, and DVD players).
      • Print library cards for student, faculty, staff or community users as needed.
      • Enforce library rules and monitor the library to ensure appropriate building use; contact campus police in case of serious infractions or emergency; be familiar with emergency procedures.
      • Be familiar with emergency procedures; enforce library rules and monitor the library to ensure appropriate building use; contact campus police in case of serious infractions or emergency.
      • Monitor/lead all activities pertaining to the maintenance of library stacks.
      • Train, assign, and lead student assistants in the performance of shelving and re-shelving of library materials.
      • Responsible for shelf reading and searching for lost library materials via reports and search forms.
      • Responsible for the generation of reports and statistics from the library integrated system to facilitate projects and decisions pertaining to stacks/collection maintenance (e.g., identify missing items and facilitate replacement for these items).
      • Monitor backlogs of un-shelved materials and the overall condition of the stacks and initiate appropriate actions.
      • Identify areas requiring shelf-reading or shifting; initiate and carry out related projects.
      • Responsible for the processing of incoming and outgoing materials for the rotating collections, such as New Book Display and Periodical Displays, including physical processing and updating the status of related item records in the library’s online catalog.
      • Responsible for the insurance of accurate library signage throughout the library.
      • Assist and make recommendations to hiring authority regarding the hiring, training, and leading of student assistants in the performance of circulation-related tasks.
      • As a member of the circulation team, provide input on policy, procedures, and workflow decisions.
      • Assist and participate in projects pertaining to the advancement of the library as appropriate.
      • Attend work and work-related meetings and training as required.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education:  High school diploma or equivalent.

      Experience:  Three years of related library and/or clerical experience or an equivalent combination of experience and education. A bachelor's degree in job related field may be substituted for one year of experience.

    • Required Qualifications

      • General knowledge of library policies and procedures and more specific knowledge of policies and procedures and work methods pertaining to the assigned functional area and work unit.
      • Ability to interpret library unit's policies and procedures and apply them accurately in performing work functions, as well as the ability to evaluate procedures and recommend changes.
      • Full proficiency in all technical aspects of work assignments including a thorough knowledge of functional area policies and procedures and applicable work methods.
      • Working knowledge of library terms and bibliographic formats and structures, including the ability to conduct a simple bibliographic search.
      • General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records.
      • Working knowledge of the institution's and library's policies and practices associated with ethical use of and access to library and on-line resources.
      • Basic knowledge of national standards and guidelines pertaining to libraries, including working knowledge of institution's standards pertaining to copyright and intellectual property protection and the ability to source and apply such policies and standards to avoid potential violations.
      • Knowledge of basic library research methodology and the ability to use it.
      • Full proficiency in the use of automated library system(s) and subsystem(s) pertaining to functional area.
      • Ability to access various on-line resources and databases used within the library and to use their standard features to perform technical work and/or assist patrons.
      • Ability to fully utilize standard and non-standard features of various on-line resources and standard desktop software packages, such as work processing and spreadsheets, to perform technical work or assist patrons.
      • Demonstrated problem solving and research skills to address standard and non-standard work problems.
      • General knowledge of library accounting and budget procedures, including the ability to perform arithmetic operations to track and monitor vendor accounts and budgets.
      • Demonstrated ability to compile and present information in an organized manner.
      • Effective communication skills, including the ability to work with the public and assist patrons with basic inquiries and direct them appropriately in locating and using library materials and inform them of applicable library policies and procedures.
      • Effective communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources.
      • Ability to effectively provide lead work direction and training to student workers and an understanding of employment and payroll procedures related to student workers.

    • Salary Range
    • $3,246 - $5,983 per month plus excellent paid benefits.  (Anticipated salary will be $3,246 – $3,570 per month, depending on the qualifications of the successful finalist.)
    • Compensation & Benefits
    • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.  Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration.  To apply online, please click the “Apply Now” button on this page.


      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding.  Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER MARCH 15, 2021 (Applications received after the screening date will be considered at the discretion of the university.)
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.



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